Socializing New Hires, SPEC Kit 323 (August 2011)

Ladenson, Sharon; Mayers, Diane; Hyslop, Colleen

SPEC Kit 323: Socializing New Hires · 115
University of South Carolina
New Employee Orientation Checklist
6
Define the amount of authority the new employee has during the first three months
First Month
E ____“Tour” the intranet (Supervisor highlights any key documents)
E ____After new employee receives a CarolinaCard, contact Library Computing Services (Tony Branch) and give
him your UserID and password so new employee can be added to Active Directory. Expect to be in the
system and be able to get a CarolinaCard within the first two weeks.
Contact Library Computing Services (Randy Heard) with the barcode so you can be entered into the back
door database for swiping your card to enter Thomas Cooper Library.
E ____If you have liaison responsibilities, take your own tour of the department/college.
S ____or
contact
Reference
Department
Once employee has a CarolinaCard explain library services available to the employee for work or
enjoyment (Requesting materials in the catalog, PASCAL Delivers, Interlibrary Loan, Educational Films,
audiobooks, Browsing Collection, Juvenile Collection)
S ____Ask new employee what questions he/she has about:
__the libraries
__the university
__the department
__his or her job
Later
E ____Attend the orientation and tour of libraries and Annex tour organized by the Libraries’ Orientation and
Retirement Team.
E ____Faculty positions. The Provost holds an orientation for new faculty in August. Plan on attending at least
some of it. It’s a great way to meet other faculty members from across the university. You should
receive an invitation http://www.sc.edu/cte/newfaculty/
Compiled by Marilee Birchfield for the Orientation and Retirement Team for University Libraries at the
University of South Carolina. December 2010.

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SPEC Kit 323: Socializing New Hires (August 2011) resources

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SPEC Kit 323: Socializing New Hires · 115
University of South Carolina
New Employee Orientation Checklist
6
Define the amount of authority the new employee has during the first three months
First Month
E ____“Tour” the intranet (Supervisor highlights any key documents)
E ____After new employee receives a CarolinaCard, contact Library Computing Services (Tony Branch) and give
him your UserID and password so new employee can be added to Active Directory. Expect to be in the
system and be able to get a CarolinaCard within the first two weeks.
Contact Library Computing Services (Randy Heard) with the barcode so you can be entered into the back
door database for swiping your card to enter Thomas Cooper Library.
E ____If you have liaison responsibilities, take your own tour of the department/college.
S ____or
contact
Reference
Department
Once employee has a CarolinaCard explain library services available to the employee for work or
enjoyment (Requesting materials in the catalog, PASCAL Delivers, Interlibrary Loan, Educational Films,
audiobooks, Browsing Collection, Juvenile Collection)
S ____Ask new employee what questions he/she has about:
__the libraries
__the university
__the department
__his or her job
Later
E ____Attend the orientation and tour of libraries and Annex tour organized by the Libraries’ Orientation and
Retirement Team.
E ____Faculty positions. The Provost holds an orientation for new faculty in August. Plan on attending at least
some of it. It’s a great way to meet other faculty members from across the university. You should
receive an invitation http://www.sc.edu/cte/newfaculty/
Compiled by Marilee Birchfield for the Orientation and Retirement Team for University Libraries at the
University of South Carolina. December 2010.

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114 · Representative Documents: Orientation/Socialization Checklists
University of South Carolina
New Employee Orientation Checklist
5
Orientation and Retirement Team will try to organize tour of all the campus libraries within the first 3
months. (If position has more immediate or deeper need than a general introduction schedule meetings
individually)
S ____Discuss library organization (including committees and teams), library goals and objectives, library-‐wide
policies
E ____Individual meetings with unit staff
E ____Make appointments to meet key people (people identified by supervisor).
Training in core job areas
E ____Have new employee meet with Head, Library Computing Services if necessary regarding ergonomic
computing and remote needs.
S ____Departmental and Common shared drives
S ____Review confidentiality, especially for anyone working with patron records but applicable to other situations
S ____Consider planning a coffeebreak or lunch with the department to celebrate the new member’s arrival
LHR ____Tuition reimbursement
E ____Recreational facilities and programs (explores USC website or materials to be created by Orientation and
Retirement Team)
E ____Campus events (explores USC website or materials to be created by Orientation and Retirement Team)
E ____Recreation and wellness (explores USC website or materials to be created by Orientation and Retirement
Team)
E ____With supervisor’s approval, take a campus tour. Tours are available Monday through Friday at 11 a.m. and
2 p.m. Reserve a spot http://www.sc.edu/visitorcenter/showSelfServiceWizard.do?admissionStatus=NE
E ____Want to learn more about the university?
° subscribe to the ANNOUNCE listserv http://www.sc.edu/announce/join.html
° read USC Times backfiles http://www.sc.edu/usctimes/
E ____Want to learn more about the community?
° Pick up a FreeTimes (available near Thomas Cooper Library exit and area businesses or online
http://www.free-‐times.com/ )
S ____Ask new employee what questions he/she has about:
__the libraries
__the university
__the department
__his or her job
S ____Determine what you expect the new employee to accomplish during the first three months on the job.
Discuss with new employee.

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SPEC Kit 323: Socializing New Hires (August 2011) resources

116 · Representative Documents: Orientation/Socialization Checklists
University of Virginia
Departmental Orientation Checklist
http://www.hr.virginia.edu/uploads/documents/forms/orientchecklist.pdf
DEPARTMENTAL ORIENTATION CHECKLIST
Employee’s Full Name:_______________________________________________ Employee #:____________
Department:_________________________________ Department Contact:___________________________
Date of Hire:_________________________________ Phone:______________________________________
This checklist is designed to assist hiring departments and new employees with departmental orientation. Departmental
representatives need to discuss the items below with new hires, then sign and date the back of this form to indicate
completion. The completed form should be placed in the employee’s departmental file.
DEPARTMENT Completed(√)
Via Telephone with New Employee
(Prior to first day of employment)
Confirm first day/work hours
Discuss dress code/uniform distribution
Discuss payroll frequency, overtime pay (straight pay and time and one half rate)
Discuss parking arrangements provide directions to Dept. of Parking and Transportation
Emphasize the importance of benefits/payroll appointment
Obtain emergency contact phone numbers
Complete Section 1 of I-9 (online)
Department Arrangements
(Prior to first day of employment)
Completed(√)
Introduce new employee by e-mail or letter
Select current employee to assist new employee inform current employee of expectations
Assign 1st day/1st week checklist activities to appropriate staff
Provide workspace and necessary office equipment/supplies
Prepare department orientation agenda
1st Day/1st Week Completed(√)
Supervisor to greet new employee at start of first day
Introduce new employee to current employee who was assigned to assist
Accompany new employee to his/her office
Review computer set up, log on, e-mail, data security and Responsible Computing Handbook
Review phone number and phone system training, FAC (Forced Access Code), phone mail as
applicable
Discuss/distribute office supplies, UVA directory, Charlottesville directory, name plate, etc.
Tour office/department (restrooms, break room, introduce to internal/external staff,
identification/access card, and/or appropriate keys)
Discuss communication opportunities -staff meetings, department meetings, newsletters, etc.
Provide brief history of department
Provide departmental/university organizational charts

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Page 9Survey Results click to expand contents

Page 49Representative Documents click to expand contents

Page 51Orientation Websites click to expand contents

Page 65Orientation Programs click to expand contents

Page 95Orientation/Socialization Checklists click to expand contents

Page 119Mentoring/Peer Socializing Programs click to expand contents

Page 135Program Evaluation click to expand contents

Page 145Professional/Staff Development Resources click to expand contents

Page 155Selected Resources click to expand contents

SPEC Kit 323: Socializing New Hires (August 2011) resources

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SPEC Kit 323: Socializing New Hires (August 2011) resources

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