Socializing New Hires, SPEC Kit 323 (August 2011)

Ladenson, Sharon; Mayers, Diane; Hyslop, Colleen

114 · Representative Documents: Orientation/Socialization Checklists
University of South Carolina
New Employee Orientation Checklist
5
Orientation and Retirement Team will try to organize tour of all the campus libraries within the first 3
months. (If position has more immediate or deeper need than a general introduction schedule meetings
individually)
S ____Discuss library organization (including committees and teams), library goals and objectives, library-‐wide
policies
E ____Individual meetings with unit staff
E ____Make appointments to meet key people (people identified by supervisor).
Training in core job areas
E ____Have new employee meet with Head, Library Computing Services if necessary regarding ergonomic
computing and remote needs.
S ____Departmental and Common shared drives
S ____Review confidentiality, especially for anyone working with patron records but applicable to other situations
S ____Consider planning a coffeebreak or lunch with the department to celebrate the new member’s arrival
LHR ____Tuition reimbursement
E ____Recreational facilities and programs (explores USC website or materials to be created by Orientation and
Retirement Team)
E ____Campus events (explores USC website or materials to be created by Orientation and Retirement Team)
E ____Recreation and wellness (explores USC website or materials to be created by Orientation and Retirement
Team)
E ____With supervisor’s approval, take a campus tour. Tours are available Monday through Friday at 11 a.m. and
2 p.m. Reserve a spot http://www.sc.edu/visitorcenter/showSelfServiceWizard.do?admissionStatus=NE
E ____Want to learn more about the university?
° subscribe to the ANNOUNCE listserv http://www.sc.edu/announce/join.html
° read USC Times backfiles http://www.sc.edu/usctimes/
E ____Want to learn more about the community?
° Pick up a FreeTimes (available near Thomas Cooper Library exit and area businesses or online
http://www.free-‐times.com/ )
S ____Ask new employee what questions he/she has about:
__the libraries
__the university
__the department
__his or her job
S ____Determine what you expect the new employee to accomplish during the first three months on the job.
Discuss with new employee.

Previous Page Next Page

SPEC Kit 323: Socializing New Hires (August 2011) resources

Extracted Text (may have errors)

114 · Representative Documents: Orientation/Socialization Checklists
University of South Carolina
New Employee Orientation Checklist
5
Orientation and Retirement Team will try to organize tour of all the campus libraries within the first 3
months. (If position has more immediate or deeper need than a general introduction schedule meetings
individually)
S ____Discuss library organization (including committees and teams), library goals and objectives, library-‐wide
policies
E ____Individual meetings with unit staff
E ____Make appointments to meet key people (people identified by supervisor).
Training in core job areas
E ____Have new employee meet with Head, Library Computing Services if necessary regarding ergonomic
computing and remote needs.
S ____Departmental and Common shared drives
S ____Review confidentiality, especially for anyone working with patron records but applicable to other situations
S ____Consider planning a coffeebreak or lunch with the department to celebrate the new member’s arrival
LHR ____Tuition reimbursement
E ____Recreational facilities and programs (explores USC website or materials to be created by Orientation and
Retirement Team)
E ____Campus events (explores USC website or materials to be created by Orientation and Retirement Team)
E ____Recreation and wellness (explores USC website or materials to be created by Orientation and Retirement
Team)
E ____With supervisor’s approval, take a campus tour. Tours are available Monday through Friday at 11 a.m. and
2 p.m. Reserve a spot http://www.sc.edu/visitorcenter/showSelfServiceWizard.do?admissionStatus=NE
E ____Want to learn more about the university?
° subscribe to the ANNOUNCE listserv http://www.sc.edu/announce/join.html
° read USC Times backfiles http://www.sc.edu/usctimes/
E ____Want to learn more about the community?
° Pick up a FreeTimes (available near Thomas Cooper Library exit and area businesses or online
http://www.free-‐times.com/ )
S ____Ask new employee what questions he/she has about:
__the libraries
__the university
__the department
__his or her job
S ____Determine what you expect the new employee to accomplish during the first three months on the job.
Discuss with new employee.

Help

SPEC Kit 323: Socializing New Hires · 113
University of South Carolina
New Employee Orientation Checklist
4
Examples:
_____reading (manual, Libraries webpages)
_____set up voicemail
_____arrange desk and office space
_____Review files created by the previous job holder
_____Schedule interviews with key people
_____many more possibilities related to a new employee’s specific position
Benefits Office will contact the new employee about attending the Benefits Orientation, and it will be within 31 days
of his/her date of hire.
Sexual Harassment workshop. Those workshops are usually in November and April and LHR will inform the new
employee of the details.
First Week
S ____Review personnel policies
___Work hours and scheduling
___Reporting work hours in Itams
___Breaks
___Types of leave (sick, annual, comp time, conference, release time, flex time)
___Expectations for calling in sick
___Inclement weather policy
___Staff development programs/training (including campus training)
___Dress code
___Orientation to departmental resources (policies, procedures manuals, where to get and how
to request supplies)
___Mail policies and procedures for campus mail
___Eating/drinking in department and library
___Requesting time off for vacation
___Thomas Cooper Library backdoor policy
S ____Explain phone (including voicemail if appropriate)
S ____Explain e-‐mail system (client, web interface). Find your department’s copy of the Outlook book.
S ____If appropriate, have employee order business cards when email address is known. Remember that
something can be printed on the back as well.
S ____Discuss and review unit or department policies
S ____Tour the library concentrating on key operations and relations to one’s own position and department.
Have the new hire meet at least one person in a department.

Previous Page Next Page

SPEC Kit 323: Socializing New Hires (August 2011) resources

SPEC Kit 323: Socializing New Hires · 115
University of South Carolina
New Employee Orientation Checklist
6
Define the amount of authority the new employee has during the first three months
First Month
E ____“Tour” the intranet (Supervisor highlights any key documents)
E ____After new employee receives a CarolinaCard, contact Library Computing Services (Tony Branch) and give
him your UserID and password so new employee can be added to Active Directory. Expect to be in the
system and be able to get a CarolinaCard within the first two weeks.
Contact Library Computing Services (Randy Heard) with the barcode so you can be entered into the back
door database for swiping your card to enter Thomas Cooper Library.
E ____If you have liaison responsibilities, take your own tour of the department/college.
S ____or
contact
Reference
Department
Once employee has a CarolinaCard explain library services available to the employee for work or
enjoyment (Requesting materials in the catalog, PASCAL Delivers, Interlibrary Loan, Educational Films,
audiobooks, Browsing Collection, Juvenile Collection)
S ____Ask new employee what questions he/she has about:
__the libraries
__the university
__the department
__his or her job
Later
E ____Attend the orientation and tour of libraries and Annex tour organized by the Libraries’ Orientation and
Retirement Team.
E ____Faculty positions. The Provost holds an orientation for new faculty in August. Plan on attending at least
some of it. It’s a great way to meet other faculty members from across the university. You should
receive an invitation http://www.sc.edu/cte/newfaculty/
Compiled by Marilee Birchfield for the Orientation and Retirement Team for University Libraries at the
University of South Carolina. December 2010.

Previous Page Next Page

Page 9Survey Results click to expand contents

Page 49Representative Documents click to expand contents

Page 51Orientation Websites click to expand contents

Page 65Orientation Programs click to expand contents

Page 95Orientation/Socialization Checklists click to expand contents

Page 119Mentoring/Peer Socializing Programs click to expand contents

Page 135Program Evaluation click to expand contents

Page 145Professional/Staff Development Resources click to expand contents

Page 155Selected Resources click to expand contents

SPEC Kit 323: Socializing New Hires (August 2011) resources

All section downloads (PDF) click to expand contents

Extracted Text (may have errors)

Help

loading

SPEC Kit 323: Socializing New Hires (August 2011) resources

SPEC Kit 323: Socializing New Hires (August 2011) resources