110 · Representative Documents: Orientation/Socialization Checklists
University of South Carolina
New Employee Orientation Checklist
1
New Employee Orientation Checklist
The Orientation and Retirement Team created this checklist to use once a new employee has been hired. Included on
the checklist are things to cover beyond the needs of a specific position. We hope you find it helpful and we’d like to
make it even more useful so send us any comments or suggestions.
The University’s Human Resources, the Libraries’ Human Resources, supervisor and new employee all have
responsibilities for the successful transition of a new hire.
S=Supervisor LHR=Libraries Human Resources E=Employee
Once a person is hired
LHR ____Send a welcoming letter along with a campus map. Includes contact information for any questions. Lets
new hire know what kind of identification she will need to bring in to complete her paperwork.
LHR ____Send notice of hire and first day to include in LINKS
S ____Send a welcome note signed by everyone in the department
S ____If the person is relocating send a city map and offer the names of realtors and rental agencies.
S ____Give the person contact information for any questions not related to HR.
S ____Give work and office phone numbers and e-‐mail addresses of anyone willing to assist in the transition
(moving, orienting them to new location, etc).
Before the person begins
LHR ____request a UserID a few days before the new hire arrives and ask UTS to send the new employee’s email
username to you. UTS won’t set it up more than a few days before the effective date.
LHR ____Sends information about parking decal
LHR ____Tells supervisor new hire’s email address. Communicates phone number and e-‐mail address to
Circulation for incident report emails, Communications for LINKS distribution list, Dean’s Administrative
Assistant, and Computing Services for Contacts webpage.
S ____Communicate with the new hire about logistical issues (parking, when and where to report, work
schedule/hours). Offer to make referrals to stores, car repair, insurance agents, dry cleaners, credit
unions, etc.
S ____Assess immediate equipment needs
S ____Work with Maggie Bergmans for phone and voicemail requests. Give phone number to LHR for further
distribution.
S ____Work with Cherrie Brown if keys are needed.
University of South Carolina
New Employee Orientation Checklist
1
New Employee Orientation Checklist
The Orientation and Retirement Team created this checklist to use once a new employee has been hired. Included on
the checklist are things to cover beyond the needs of a specific position. We hope you find it helpful and we’d like to
make it even more useful so send us any comments or suggestions.
The University’s Human Resources, the Libraries’ Human Resources, supervisor and new employee all have
responsibilities for the successful transition of a new hire.
S=Supervisor LHR=Libraries Human Resources E=Employee
Once a person is hired
LHR ____Send a welcoming letter along with a campus map. Includes contact information for any questions. Lets
new hire know what kind of identification she will need to bring in to complete her paperwork.
LHR ____Send notice of hire and first day to include in LINKS
S ____Send a welcome note signed by everyone in the department
S ____If the person is relocating send a city map and offer the names of realtors and rental agencies.
S ____Give the person contact information for any questions not related to HR.
S ____Give work and office phone numbers and e-‐mail addresses of anyone willing to assist in the transition
(moving, orienting them to new location, etc).
Before the person begins
LHR ____request a UserID a few days before the new hire arrives and ask UTS to send the new employee’s email
username to you. UTS won’t set it up more than a few days before the effective date.
LHR ____Sends information about parking decal
LHR ____Tells supervisor new hire’s email address. Communicates phone number and e-‐mail address to
Circulation for incident report emails, Communications for LINKS distribution list, Dean’s Administrative
Assistant, and Computing Services for Contacts webpage.
S ____Communicate with the new hire about logistical issues (parking, when and where to report, work
schedule/hours). Offer to make referrals to stores, car repair, insurance agents, dry cleaners, credit
unions, etc.
S ____Assess immediate equipment needs
S ____Work with Maggie Bergmans for phone and voicemail requests. Give phone number to LHR for further
distribution.
S ____Work with Cherrie Brown if keys are needed.
