106  ·  Representative Documents:  Orientation/Socialization Checklists
Oklahoma State University
New Employee Orientation
New Employee Orientation
Unless otherwise noted arrangement for these duties will fall to the unit administrator
(UA).
At hiring
• Determine if there is a need for furniture, new telephone or electrical services or
computing equipment. Work with Dean’s Office and Systems Department to
accomplish.
One month out
• Remind Systems of computing needs
Two weeks out
• Contact Systems re new employee’s arrival – verify start date and remind of
computing needs
• Obtain vehicle information from new employee to acquire temporary (one week)
parking permit; alternatively, if the new employee is given their position number,
they can obtain a regular permit (verify up to how far in advance)
• Contact library senior administrative officer re setting up benefits meeting- get
date for benefits meeting so this can be factored into early scheduling of new
employee; remind about need to post announcement re new employee on email
and if faculty need for notebook.
• Contact Coordinator of Library Publications and Information to get out
announcements about new hire to appropriate media outlets
• Schedule appointment for new employee to meet with Dean
• Check with Dean’s Office about availability of keys for new employee
• Check to see if new employee’s work area is clean and stocked with supplies
• Plan welcome within department
First Day
Within the Dean’s Office
• Payroll, check distribution (JG)
• Keys (JH)
• Parking Permit Info (JG)
• ID Card – through sectioning at Student Union (JG)
• Review benefits sign up and tell employee when their session is scheduled (JG)
• Secure temporary access to campus network – applications, set up machine
(Systems)
• Post announcement to full-time library employees re new employee in In the Loop
• Speak with Dean’s Office staff re name badges (MW)