Remote Shelving Services · 137
University of Minnesota
2.4.3 All volumes should be property stamped or otherwise labeled for ownership.
2.5 Duplicates: Duplicates of the same title may be accepted at the discretion of MLAC staff.
However, MLAC staff reserve the right to de-accession duplicate titles with approval of
2.6 Bibliographic Records-- All deposited material must have bibliographic records
conforming to standards and guidelines developed by the MINITEX/LDS Joint Standards
Review Task Force. Systems staff for depositing libraries shall discuss the bibliographic
records available for their materials with the MnLINK coordinator at the University of
Minnesota Libraries, Twin Cities, before sending material for deposit. (A separate
document, “Requirements for Contribution of Bibliographic Records,” provides
guidelines concerning the format and submission of these bibliographic records.)
2.7 Ownership of Materials –Depositing institution retain ownership of materials it sends to
MLAC. To assure appropriate use of MLAC, it is expected that deposited materials are
intended for permanent storage. Deposited materials may continue to be counted among
the holdings of the depositing library. MLAC will assume ownership of volumes
accessioned from a non-library source.
2.8 Catalog or Inventory Control System -- MLAC will use the system designated by the
University of Minnesota Libraries, Twin Cities, working cooperatively with MINITEX.
2.9 Scheduling – Immediacy of need for deposit in MLAC, availability of space in MLAC,
and MLAC operating requirements will be considered when scheduling receipt of
deposits. MLAC staff will set the amount of material received per shipment.
2.10 Accession Process -- MLAC staff will:
a) Process items for storage, which includes inspecting, sizing, boxing and shelving.
b) Prepare records as needed for on-line catalog.
c) Implement a record-keeping process for stored materials to ensure timely and accurate
d) Maintain statistics and perform quality control reviews.
2.11 Maintenance of the Collection/Preservation -- MLAC staff will monitor for climate
control, fire protection, and security safeguards. Deposited materials will be handled in
a manner consistent with preservation of the items.
2.12 Permanent Return to Depositing Library – If needs change, staff of depositing institutions
may request that an item be removed from MLAC and be returned by submitting a
written request to the MLAC manager on their library’s stationary.
a) If the item is in MLAC, it will be processed and returned to the depositing library.
b) If the depositing library has already checked the item out from MLAC, only the
written request is required to remove the record from MLAC inventory software.
c) If another library has borrowed the item from MLAC, it will be recalled for the
2.13 Setting Lending Policy - Unless otherwise specified by the depositing library,
monographs circulate for six weeks and periodicals are limited to Elmer L. Andersen
Library use only. Second copies of periodicals may be given one-week loans if