116 · SPEC Kit 295
University of Florida
09/22/2006 04:29 PM Revised Storage Policy
Page 2 of 3 http://web.uflib.ufl.edu/pers/develop/Rev_Storage_Policy.html
a. Requests for storage materials may be made through the online
public catalog via the request link or through the alternative form.
Click on the following links for detailed instructions for using the
request link or to use the alternative form. Materials in storage are
retrieved twice daily, Monday through Friday, and once each day on
Saturday and Sunday. Items are delivered within 24 hours of the
request, and may be picked up at the Information Desk in the Marston
5. Circulation Policy
a. Most storage items may be checked out for a minimum of three
weeks, even if their loan periods might have been shorter (e.g., bound
periodicals) if they were in the active collection.
6. Returning Items to the Active Collection
a. Collection Managers may arrange for the return of storage materials
to the active collection if proven or anticipated use warrants this
b. Occasionally, titles located in storage need to be readily available to
users for a limited time period. In these cases, materials will typically
be held at the Information Desk at the Marston Science Library. In
these cases, the use of shelving should be negotiated through Access
Services, and materials will be kept on the Retrieval Shelves.
7. Storage Selections Necessitated by Space Problems
a. Because the collection grows unevenly and unpredictably, all
Collection Managers should anticipate being called upon to identify
materials that can be moved to storage. In addition, projects to review
the collections systematically in collaboration with primary users
should be conducted in anticipation of impending space problems.
i. As new materials are added to the collection, Access
Services staff will inform the appropriate Collection
Manager about space problems in specific shelving areas
that require identification of materials for transfer to
ii. Collection Managers will select monographs and sets in
the area using established criteria.
iii. Access Services staff, informed of storage decisions,
gather and process materials, alter the necessary records,
deliver the materials to storage, and complete the
necessary shifts in the active collection.