Remote Shelving Services · 119
http://www.library.uiuc.edu/circ/OSLF/InformationforLibraryStaff.htm
University of Illinois at Urbana-Champaign
09/22/2006 04:30 PM Oak Street Library FacilityInformation for Library Staff
Page 3 of 7 http://www.library.uiuc.edu/circ/OSLF/InformationforLibraryStaff.htm
uaos (staff client name: Archives Oak St[req only]) Can be used only for items sent by the University Archives that must be used onsite
in the University Archives. See Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the Sending Library below.
ihos (staff client name: Il H Srvy Oak St[reqonly]) Can be used only for items sent by the Illinois Historical Survey that must be used
onsite in the Illinois Historical Survey. See "Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the Sending
Library" below.
uasos (staff client name: ArchivesSousaOakSt [reqonl]) Can be used only for items sent by the Sousa Archives that must be used onsite
in the Sousa Archives. See "Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the Sending Library" below.
neos (staff name: Newspaper Oak St [req only]) Can be used only for items sent by the History, Philosophy, and Newspaper Library that
must be used onsite in that library. See "Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the Sending
Library" below.
spos (staff name: Slavic Oak St [req only]) Can be used only for items sent by the Slavic Library that must be used onsite in the Slavic
Library. See "Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the Sending Library" below.
maos (staff client name: Map/Geo Oak St [req only]) Can be used only for items sent by the Map and Geography Library that must be
used onsite in the Map and Geography Library. See "Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the
Sending Library" below.
muos (staff client name: Music Oak St [req only]) Can be used only for items sent by the Music Library that must be used onsite in the
Music Library. See "Guidelines for Sending to the OSLF Materials That Can Only Be Used Onsite in the Sending Library" below.
3. Update bibliographic and holding records if necessary
It is library policy that all items shelved at the OSLF--where materials cannot be browsed at the shelves by users--must have full
bibliographic records with subject access in the online catalog.
MARCETTE (brief) records for monographs sent to the OSLF will be updated by the Melon recon project or its follow-up activities.
Departmental libraries are NOT responsible for upgrading monographic MARCETTE records.
Printouts of MARCETTE serial records for volumes being sent to the OSLF must be sent to Serials Cataloging for upgrade prior to the
pieces being sent to the OSLF. Staff in some units have cataloging permission to do this work themselves; those units that do not have
staff who have been trained by Michael Norman to do this, should send a printout of the record to Serials Cataloging requesting to have the
title fully cataloged.
Assign "in process" status to the item record in Voyager. This will prevent the item from being selected to fill a request until it has been
accessioned at the OSLF (at which point this status will be cleared).
Once all the above record updates have been made, run item barcode through the Oak Street Transfers Program at
http://www.library.uiuc.edu/voyager/oakstreetverify/index.html.
Simply scan barcode label on the piece, select your library from the drop down list, click on the box if piece needs to be routed to
Conservation Unit first, then click "Produce Routing Streamer" button. Click your browser's "print" button to print out a ready-made
streamer onto your attached printer (receipt or laser).
Program will perform the following verifications against the Voyager database:
Barcode is an active 14-digit barcode in the Voyager database
Item record has a valid OSLF holding location code
Item has a valid OSLF permanent location code
Item's holding location and permanent location are the same
Item record has a valid OSLF item type
Item status is "in process."
If any of these validations fail, you will receive an error message telling you what is wrong with the Voyager record.
Correct the Voyager record.
Re-verify item the next day. This program runs against a one-day old copy of the Voyager database. Changes you made to
the Voyager record will not be updated in this version of the database until the next day.
If/when the item verifies correctly, the program will display a streamer. Click your browser's "print" button to send the streamer to
your attached printer (receipt or laser). Insert streamer in book. Remember, items received at the OSLF without a valid
streamer produced by the Oak Street Transfers Program will be returned to the sending library.
Stabilization Guidelines for Material Being Transferred to the OSLF
If you determine that the piece needs to receive stabilization treatment by the Conservation Unit prior to being sent to the OSLF, be sure to check
the Conservation checkbox on the input screen of the Oak Street Transfers Program. This will result in the production of a routing streamer to the
Conservation Unit rather than directly to the OSLF.
Use the following guidelines to determine if stabilization might be necessary. Contact Jennifer HainTeper if you have questions about these criteria.
Candidates for stabilization include books with:
loose, detached, or missing covers
torn, loose or detached pages
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