120 · SPEC Kit 295
University of Illinois at Urbana-Champaign
09/22/2006 04:30 PM Oak Street Library FacilityInformation for Library Staff
Page 4 of 7 http://www.library.uiuc.edu/circ/OSLF/InformationforLibraryStaff.htm
brittle, crumbling, or fracturing paper
leather bindings tha are powdery (this is known as "red rot," though it is actually more brown)
soft cover bindings that offer little to no structural support
volumes that create shelving problems such as odd size or warped covers.
How brittle is brittle?
If the paper appears brittle and has shattered/broken already, it is brittle.
If the paper appears brittle but no damage has yet occurred and the pages can be safely turned without
damage, it is NOT brittle.
If the paper appears brittle, but the paper is intact and damage by use (as described above) is
questionable, send to Conservation for review.
If any of the following are found, the volume should be sent to Conservation for review:
Water damage, especially when pages are stuck together
Unidentifiable stains on the paper or cover
Remove the following loose materials:
Paperclips or Post-It Notes (click here for more information)
Binding slips that are loose (not adhered to the book)
Punch cards that are loose (not in pockets affixed to the book)
Other miscellaneous paper, such as clippings, coupons, bookmarks, etc.
DO NOT remove the following:
Errata slips (corrections to the text) should be saved and sent to Conservation to be tipped in.
Maps or charts that relate to teh book should be saved and sent to Conservation to be tipped in or
placed in a pocket, as necessary.
Other materials that look like they relate to the subject matter of the book should be saved and sent to
Conservation to be tipped in or placed in a pocket, as necessary.
Shipping Your Materials to the OSLF
To the OSLF: Each departmental library will receive two plastic totes in January 2006 to use for sending items to the OSLF. Library Shipping will
take a maximum of 4 totes of material from your library to the OSLF each week. If you have a large quantity of material to sendk, you will need to
pack it carefully and contact Library Facilities for pick-up and delivery to the OSLF or to the Conservation Unit.
To the OSLF via the Conservation Unit: If you have less than 100 volumes at a time going to the Conservation Unit for stabilization, just put them
onto your regular shipping shelves. Call Jen Hain Teper to arrange for pick-up of more than 100 volumes. DO NOT put items that must first go to
the Conservation Unit into the OSLF plastic totes.
Binding and Cataloging for Oak Street
You cannot send unbound issues of a journal directly to the OSLF, but you can send such issues to the Binding Unitto have them bound and then
sent on to the OSLF. Indicate on the binding streamer that the volume should be sent to the OSLF after binding.
To have approval plan materials cataloged and sent to the OSLF, simply write "Oak Street" at the top of the selection streamer.
To have a gift piece cataloged and sent directly to the OSLF, send the piece to Acquisitions with a "Cat for OS" streamer in it.
To order a new item that you want to have housed at the OSLF, make "Oak Street" your order location.
Special OSLF Locations and Processing Procedures for Building Use Only Materials
Materials housed at the OSLF that can only be used onsite in the original owning library require special procedures. Library units wishing to limit use of
particular materials in this way should contact Betsy Kruger if they do not yet have one of the special OSLF location codes described below. OSLF does not
have staff to monitor patron use of material onsite, so if the material you are sending requires such supervision, please follow these guidelines for insuring
that the material is sent to your library to be used. The OSLF also does not have staff to rewrap wrapped newspapers, so all these must be used onsite at
the original sending unit.
Bibliographic record -- All items must have full bibliographic records in Voyager. Archival boxes much each have a brief bibliographic
record in Voyager that contains collection name and whatever additional data/subject access you wish to give it.
Item record -- Each physical piece must have a corresponding item record in Voyager against which requests can be placed. For archival