Question 33, report total circulation for the fiscal year including initial transactions reported on line 32 and renewal
transactions. Exclude reserve circulations; these are no longer reported.
Questions 34-35. Interlibrary Loans. Report the number of requests for material (both returnables and non-
returnables) provided to other libraries on line 34 and the number of filled requests received from other libraries or
providers on line 35. On both lines, include originals, photocopies, and materials sent by telefacsimile or other
forms of electronic transmission. Include patron-initiated transactions. Exclude requests for materials locally
owned and available on the shelves or electronically. Do not include transactions between libraries covered by this
Questions 36. Ph.D. Degrees. Report the number awarded during the 2004-05 fiscal year. Please note that only the
number of Ph.D. degrees are to be counted. Statistics on all other advanced degrees (e.g., D.Ed., D.P.A., M.D., J.D.)
should not be reported in this survey. If you are unable to provide a figure for Ph.D.s only, please add a footnote.
Question 37. Ph.D. Fields. For the purposes of this report, Ph.D. fields are defined as the specific discipline
specialties enumerated in the U.S. Department of Education’s Integrated Postsecondary Education Data System
(IPEDS) “Completions” Survey. Although the IPEDS form requests figures for all doctoral degrees, only fields in
which Ph.D.s are awarded should be reported on the ARL questionnaire. Any exceptions should be footnoted.
Question 38. Instructional Faculty. Instructional faculty are defined by the U.S. Dept. of Education as
members of the instruction/research staff who are employed full-time as defined
by the institution, including faculty with released time for research and faculty
on sabbatical leave.
Full-time counts generally exclude faculty who are employed to teach fewer than two semesters, three quarters, two
trimesters, or two four-month sessions; replacements for faculty on sabbatical leave or leave without pay; faculty for
preclinical and clinical medicine; faculty who are donating their services; faculty who are members of military
organizations and paid on a different pay scale from civilian employees; academic officers, whose primary duties are
administrative; and graduate students who assist in the instruction of courses. Please be sure the number reported,
and the basis for counting, are consistent with those for 2003-04 (unless in previous years faculty were counted who
should have been excluded according to the above definition). Please footnote any discrepancies.
Questions 39-42. Enrollment. U.S. libraries should use the Fall 2004 enrollment figures reported to the
Department of Education on the Integrated Postsecondary Education Data System survey. Please check these
figures against the enrollment figures reported to ARL last year to ensure consistency and accuracy. Note: In the
past, the number of part-time students reported was FTE; the number now reported to IPEDS is a head count of part-
time students. Canadian libraries should note that the category “graduate students” as reported here includes all
Please consult the printed copy of the ARL Statistics 2003-04 for a copy of last year’s footnotes. A pdf version is
available at: http://www.arl.org/stats/arlstat/. Explanatory footnotes will be included with the published statistics.
Reporting libraries are urged to record in the footnote section any information that would clarify the figures
submitted, e.g., the inclusion and exclusion of branch campus libraries (see the "General Instructions" for definition
of branch campus libraries). Please make an effort to word your footnotes in a manner consistent with notes
appearing in the published report, so that the ARL Office can interpret your footnotes correctly.
Submit the completed questionnaire
by December 20, 2005.
For assistance, please e-mail Martha Kyrillidou (firstname.lastname@example.org)
or Mark Young (email@example.com)
Tel. (202) 296-2296.