92 ยท Representative Documents: Collection Management Strategies
RUTGERS UNIVERSITY
Collection Development Statement: Deaccessioning and Annex Transfer Policy for Circulating and Reference
Collections
http://www.libraries.rutgers.edu/rul/staff/collection_dev/policies/deaccessioning_collections.shtml
Rutgers University Libraries' Staff Resources: Collection Development: Policies: Collection Development Statement: Deaccessioning and Annex Transfer Policy for Circulating ...
http://www.libraries.rutgers.edu/rul/staff/collection_dev/policies/deaccessioning_collections.shtml[10/1/13 4:27:34 PM]
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Rutgers University Libraries Staff Resources:
Collection Development:
Policies:
Collection Development Statement
Deaccessioning and Annex Transfer Policy for Circulating and
Reference Collections
Purposes:
Deaccessioning or Transfer to Annex of materials in the Stacks or reference collections of the
Libraries are done to remove from the shelves items that no longer are useful, in poor
condition or occupying limited space needed for services or for other useful materials. Criteria
for Deaccessioning or Transfer are implemented with input from the appropriate subject
librarians. Deaccessioned materials may be discarded or sold. If they are brittle or damaged
but potentially useful, they may be identified by the subject librarians as candidates for digital
preservation. Items identified for removal to the Annex facility must fit within the criteria of
the Annex Policy.
Criteria:
Utility:
Materials may be deaccessioned or sent to the Annex because they are superseded,
plagiarized, retracted by the author(s) or judged dangerous to safety of persons or equipment
by specialists in a particular field of study. (For example, obsolete medical texts can be
dangerous if used by the unwary to treat themselves, and obsolete computer manuals can
cause problems in programming.) Subject librarians also may judge certain items to no longer
have value for the collections. Materials regarded as of doubtful Utility may still be judged by
the appropriate subject librarian worth retaining in the Annex for historical purposes or for
digitization.
Another category of materials that can be considered for Deaccessioning or Transfer to the
Annex on grounds of Utility is a collection in a subject area no longer taught by the university.
Condition:
Materials may be removed from the shelves because they are too badly damaged or decayed
to endure use on the open shelves and are judged by the appropriate subject specialist not to
be worth the efforts to repair them for remaining on the shelves or simply are beyond repair.
These may be withdrawn, sent to the Annex or digitized as is judged appropriate for the value
of their information.
Space:
The Libraries remove materials where sufficient space is lacking. Among the criteria for
Deaccessioning or Transfer from the Stacks collections to make space are duplicate copies of
an edition or volume judged to be unnecessary, volumes fitting the criterion of Utility and
volumes fitting the criterion of Condition, as stated above. Candidates for Deaccessioning or
Transfer from the shelves might also include cancelled indexes, directories or periodicals, or
back files of such titles that are not frequently used. Another category that can be considered
contains titles identified as low use through compilation of circulation or reshelving data for the
Stacks collections.
Proper Deaccessioning:
Deaccessioning must include update of cataloging records and marking copies "withdrawn" if
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RUTGERS UNIVERSITY
Collection Development Statement: Deaccessioning and Annex Transfer Policy for Circulating and Reference
Collections
http://www.libraries.rutgers.edu/rul/staff/collection_dev/policies/deaccessioning_collections.shtml
Rutgers University Libraries' Staff Resources: Collection Development: Policies: Collection Development Statement: Deaccessioning and Annex Transfer Policy for Circulating ...
http://www.libraries.rutgers.edu/rul/staff/collection_dev/policies/deaccessioning_collections.shtml[10/1/13 4:27:34 PM]
BOOKROOM FIND PEOPLE FIND COMMITTEES SEARCH STAFF PAGES STAFF RESOURCES INDEX
Rutgers University Libraries Staff Resources:
Collection Development:
Policies:
Collection Development Statement
Deaccessioning and Annex Transfer Policy for Circulating and
Reference Collections
Purposes:
Deaccessioning or Transfer to Annex of materials in the Stacks or reference collections of the
Libraries are done to remove from the shelves items that no longer are useful, in poor
condition or occupying limited space needed for services or for other useful materials. Criteria
for Deaccessioning or Transfer are implemented with input from the appropriate subject
librarians. Deaccessioned materials may be discarded or sold. If they are brittle or damaged
but potentially useful, they may be identified by the subject librarians as candidates for digital
preservation. Items identified for removal to the Annex facility must fit within the criteria of
the Annex Policy.
Criteria:
Utility:
Materials may be deaccessioned or sent to the Annex because they are superseded,
plagiarized, retracted by the author(s) or judged dangerous to safety of persons or equipment
by specialists in a particular field of study. (For example, obsolete medical texts can be
dangerous if used by the unwary to treat themselves, and obsolete computer manuals can
cause problems in programming.) Subject librarians also may judge certain items to no longer
have value for the collections. Materials regarded as of doubtful Utility may still be judged by
the appropriate subject librarian worth retaining in the Annex for historical purposes or for
digitization.
Another category of materials that can be considered for Deaccessioning or Transfer to the
Annex on grounds of Utility is a collection in a subject area no longer taught by the university.
Condition:
Materials may be removed from the shelves because they are too badly damaged or decayed
to endure use on the open shelves and are judged by the appropriate subject specialist not to
be worth the efforts to repair them for remaining on the shelves or simply are beyond repair.
These may be withdrawn, sent to the Annex or digitized as is judged appropriate for the value
of their information.
Space:
The Libraries remove materials where sufficient space is lacking. Among the criteria for
Deaccessioning or Transfer from the Stacks collections to make space are duplicate copies of
an edition or volume judged to be unnecessary, volumes fitting the criterion of Utility and
volumes fitting the criterion of Condition, as stated above. Candidates for Deaccessioning or
Transfer from the shelves might also include cancelled indexes, directories or periodicals, or
back files of such titles that are not frequently used. Another category that can be considered
contains titles identified as low use through compilation of circulation or reshelving data for the
Stacks collections.
Proper Deaccessioning:
Deaccessioning must include update of cataloging records and marking copies "withdrawn" if
Libraries Home
Staff Resources Home
Committees and Task
Forces across RUL
Access Services
Administrative Services
Budget Office
Central Technical Services
Collection Development
Distributed Technical
Services
Facilities Planning and
Management
Human Resources
Integrated Information
Systems
Library Faculty
Marketing
Planning and Assessment
Public Services
Research and
Instructional Services
Special Collections &
University Archives
Technical and Automated
Services
Training &Development
University Librarian
Sampling Dates
Abbreviations &
Acronyms
STAFF RESOURCES
