SPEC Kit 337: Print Retention Decision Making · 161
Shared Print Archive Network (SPAN)
Council of Prairie and
Pacific University Libraries
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Shared Print Archive Network (SPAN)
The Council of Prairie and Pacific Libraries’ Shared Print Archive Network (SPAN) is a distributed retrospective print repository program.
SPAN's main goals are to provide access to shared print archives, create opportunities for the reallocation of library space, and preserve the
print record for its members in a cost-effective way. Rather than thinking about the project in terms of preserving the “last copy,” this
partnership emphasizes the role of the archived print as part of an optimal copy network that includes other print archiving initiatives.
As of May 1, 2012, the 20 participating COPPUL libraries have agreed to consolidate and validate print journal backfiles and
monographs at major library storage facilities and selected campus locations. Initial phases will proactively focus on journal backfiles, with
a much less managed, optional process for retention and preservation of scarcely held monographs in member library collections. Selection
of titles for inclusion in SPAN will be made using a risk management framework: journals will be categorized as Low- ,Moderate- ,or
Higher-Risk based on their availability electronically, rarity, and relevance to the region (Western Canada). In the future, the Network and
archiving program may be expanded to include prospective (i.e. current) collections. The Network was pleased to welcome MacEwan
University as its 20th member on April 1st, 2013.
While each archive holder library will retain ownership of its materials, the holdings are subject to shared management. SPAN is run by a
Management Committee that includes representatives from four of the participating libraries and at least one COPPUL director. With support
from the COPPUL office, this committee oversees the initiative’s operation and development, works to integrate SPAN with related archiving
programs nationally and internationally, recommends solutions related to holdings disclosure and access/delivery, and develops and
monitors a process to select titles for inclusion in the SPAN archive. The COPPUL Shared Print Archive Network Member Agreement
(April 2012) outlines the governance of the initiative, as well as the contributions and responsibilities expected from each participating
Archived Titles
SPAN Frequently Asked Questions
Phase Two:
Overview of SPAN Phase 2, 2014-2014
Phase 2 Documentation for Archive Holders
Phase 2 Documentation for Archive Supporters
Phase One:
Overview of SPAN Phase 1, 2012-2013
Phase 1 Documentation for Archive Holders
Phase 1 Documentation for Archive Supporters
SPAN is working with the Center for Research Libraries to expose retention committments for material archived in our
Network in the Print Archives Preservation Registry (PAPR). Titles archived by SPAN members are now visible and
searchable in this registry.
SPAN Management Committee 2013/2014
Leonora Crema (University of British Columbia) -Chair
Ken Ladd (University of Saskatchewan)
Sharon Marshall (University of Alberta)
Bill Sgrazzutti (University of Regina)
SPAN Management Committee Minutes
July 9, 2013
June 6, 2013
April 19, 2013
March 6, 2013
Feb 6, 2013
Dec 5, 2012
Nov 5, 2012
Oct 3, 2012
Sept 17, 2012
Aug 30, 2012
Aug 7, 2012
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