SPEC Kit 337: Print Retention Decision Making · 31
If you selected “Other role” above, please identify which stakeholder and briefly describe their
role. N=8
Access Services staff generated lists of holdings (e.g., JSTOR, PAO) that were candidates for off-site storage. Final
decisions determined by bibliographers. Specific academic faculty requested materials to be excluded from being
transferred to off-site storage.
All faculty and graduate students were surveyed about behaviors and preferences relative to collection access and use,
and perceived impacts of alternative access on research and teaching.
Collections Steering Group
Faculty opinion was sought after.
Interceding in case of appeal by faculty or subject specialists that certain materials not be transferred, or be transferred
back (library director, senior library administrator).
Library director: budgeting. Faculty Senate Library Committee: reviewed selection criteria.
Preservation staff review condition of materials before sending off-site or for binding and other physical care conditions.
Subject specialists communicate with faculty and other users preservation staff evaluate for appropriateness of
condition and treat individual items as part of ingest. University library committee will champion selection criteria with
their colleagues.
If you selected “Other stakeholder” above, please identify the stakeholder. N=16
Task forces for stacks transfers and periodicals management develop guidelines and propose procedures. Staff in
technical services develop procedures. Bibliographer assistants and support staff research availability of duplicates.
Access services staff in charge of stacks management in main library are directly involved in selecting material for
transfer, usually according to pre-set criteria, but occasionally in response to other considerations, e.g., to relieve
permanently or temporarily local shelving congestion in the main library.
Access Services staff run reports and check for duplication.
Acquisition Department staff (research duplicates)
Central Technical Services: research availability of duplicates in repositories.
Consortial storage partners (develop selection criteria, select material, review lists)
Library assistants run analysis programs on the “pick lists” to identify duplicates.
Library staff (research duplicates)
Mid-level library administrators/librarians in Collections, and Access Services, self-selecting academic faculty (develop
selection criteria)
Staff in Collections (research duplicates)
Students do searching for duplicates.
Tech Services staff and Access Services staff develop lists of potential candidates for transfer and solve inventory
problems. Stacks management staff are the actual “selectors” of the material from the shelf.
If you selected “Other role” above, please identify which stakeholder and briefly describe their
role. N=8
Access Services staff generated lists of holdings (e.g., JSTOR, PAO) that were candidates for off-site storage. Final
decisions determined by bibliographers. Specific academic faculty requested materials to be excluded from being
transferred to off-site storage.
All faculty and graduate students were surveyed about behaviors and preferences relative to collection access and use,
and perceived impacts of alternative access on research and teaching.
Collections Steering Group
Faculty opinion was sought after.
Interceding in case of appeal by faculty or subject specialists that certain materials not be transferred, or be transferred
back (library director, senior library administrator).
Library director: budgeting. Faculty Senate Library Committee: reviewed selection criteria.
Preservation staff review condition of materials before sending off-site or for binding and other physical care conditions.
Subject specialists communicate with faculty and other users preservation staff evaluate for appropriateness of
condition and treat individual items as part of ingest. University library committee will champion selection criteria with
their colleagues.
If you selected “Other stakeholder” above, please identify the stakeholder. N=16
Task forces for stacks transfers and periodicals management develop guidelines and propose procedures. Staff in
technical services develop procedures. Bibliographer assistants and support staff research availability of duplicates.
Access services staff in charge of stacks management in main library are directly involved in selecting material for
transfer, usually according to pre-set criteria, but occasionally in response to other considerations, e.g., to relieve
permanently or temporarily local shelving congestion in the main library.
Access Services staff run reports and check for duplication.
Acquisition Department staff (research duplicates)
Central Technical Services: research availability of duplicates in repositories.
Consortial storage partners (develop selection criteria, select material, review lists)
Library assistants run analysis programs on the “pick lists” to identify duplicates.
Library staff (research duplicates)
Mid-level library administrators/librarians in Collections, and Access Services, self-selecting academic faculty (develop
selection criteria)
Staff in Collections (research duplicates)
Students do searching for duplicates.
Tech Services staff and Access Services staff develop lists of potential candidates for transfer and solve inventory
problems. Stacks management staff are the actual “selectors” of the material from the shelf.
