176 ยท Representative Documents: Last Copy Agreements
UNIVERSITY OF WATERLOO
Preservation of Last Copy Agreement
http://www.lib.uwaterloo.ca/staff/irmc/memo_last_copy_agreement.html
Memo |Preservation of Last Copy Agreement |Library |University of Waterloo
http://www.lib.uwaterloo.ca/staff/irmc/memo_last_copy_agreement.html[10/1/13 3:45:37 PM]
Information Resources Management Committee
University of Waterloo Library
MEMORANDUM
TO: Deans Council
Dennis Huber
(Please share and distribute this information where appropriate within your
faculties and departments.)
FROM: Mark Haslett
University Librarian
CC: Library Managers
Liaison librarians
DATE: January 22, 2007
SUBJECT: Preservation of Last Copy Agreement
I am pleased to let you know about an agreement among the TriUniversity Group of
Libraries (TUG, a consortium of Guelph, Wilfrid Laurier and Waterloo) to preserve access
to an extensive collection of material, in spite of growing pressure for space to house
such material.
As the University of Waterloo grew, so did its library collection. Space available on
campus for the collection did not, however, increase proportionately and as far back as
1976 we began to house lesser used items in a building owned by the University on
Phillip Street. When we needed to vacate that space in 1996, we entered into an
agreement with the University of Guelph and Wilfrid Laurier University to purchase a
building to house low-use material from all three universities. We transferred our Phillip
Street collection to the new building, known as the Annex and located in Guelph, and
we routinely send lower used items to this building to create space in the campus
libraries for new material.
Despite the significant shift from print to electronic journals, the print collection
continues to grow. As we make space for this growing collection by transferring more
and more material to the Annex, we are quickly running out of space in the Annex. To
make the most effective use of space in the Annex, we have entered into a
Preservation of Last Copy Agreement with Guelph and Laurier that includes three basic
changes to current practice:
In general, if there are two or more copies of any item in the Annex, only one
copy will be retained.
In general, none of the TUG libraries will send anything to the Annex if there is
already a copy in the Annex, or if there is a copy elsewhere in any of the TUG
collections.
If any of the TUG libraries have serials in the Annex for which that library also
has negotiated perpetual access to an electronic version, the print copy will be
removed.
These changes in practice mean that the Annex will now be used to house only the last
copy of an item owned by any of the TUG libraries. To enable access to material in the
Annex, we will continue the current practice of lending to anyone registered with any of
the TUG libraries. In addition, material may be consulted at the Annex or any of the
campus libraries by any researcher. Material will also be available for interlibrary loan,
document delivery and reserves.
While we are acquiring an ever increasing number of electronic information resources,
print collections remain important, will continue to grow, and will continue to require
space. In addition, demand on the Library as a place for students to work and study
continues to grow with the result that the Library is facing serious challenges related to
Search:
Library
Bookings
Contacts
Departments
Groups
Ad hoc Discovery
and Access
Committee
Chat Reference
Davis Renovation
EDS
Email Reference
IRMC
ISD Training
LINC
Library Managers
Online Reference
Shelf
Outreach
UW Stats &Reports
WebOps
UW Committee /
Councils
TUG Committees
Library Info
News
Tools
Home
Terms of Reference
Membership
Minutes
E-resources
Policies, Procedures,
Guidelines
Academic Program
Reviews
Collections Management
Collections Training
Programme
Wish List
Liaison Tools
Keeping Current
Ebooks
Under Development
UNIVERSITY OF WATERLOO
Preservation of Last Copy Agreement
http://www.lib.uwaterloo.ca/staff/irmc/memo_last_copy_agreement.html
Memo |Preservation of Last Copy Agreement |Library |University of Waterloo
http://www.lib.uwaterloo.ca/staff/irmc/memo_last_copy_agreement.html[10/1/13 3:45:37 PM]
Information Resources Management Committee
University of Waterloo Library
MEMORANDUM
TO: Deans Council
Dennis Huber
(Please share and distribute this information where appropriate within your
faculties and departments.)
FROM: Mark Haslett
University Librarian
CC: Library Managers
Liaison librarians
DATE: January 22, 2007
SUBJECT: Preservation of Last Copy Agreement
I am pleased to let you know about an agreement among the TriUniversity Group of
Libraries (TUG, a consortium of Guelph, Wilfrid Laurier and Waterloo) to preserve access
to an extensive collection of material, in spite of growing pressure for space to house
such material.
As the University of Waterloo grew, so did its library collection. Space available on
campus for the collection did not, however, increase proportionately and as far back as
1976 we began to house lesser used items in a building owned by the University on
Phillip Street. When we needed to vacate that space in 1996, we entered into an
agreement with the University of Guelph and Wilfrid Laurier University to purchase a
building to house low-use material from all three universities. We transferred our Phillip
Street collection to the new building, known as the Annex and located in Guelph, and
we routinely send lower used items to this building to create space in the campus
libraries for new material.
Despite the significant shift from print to electronic journals, the print collection
continues to grow. As we make space for this growing collection by transferring more
and more material to the Annex, we are quickly running out of space in the Annex. To
make the most effective use of space in the Annex, we have entered into a
Preservation of Last Copy Agreement with Guelph and Laurier that includes three basic
changes to current practice:
In general, if there are two or more copies of any item in the Annex, only one
copy will be retained.
In general, none of the TUG libraries will send anything to the Annex if there is
already a copy in the Annex, or if there is a copy elsewhere in any of the TUG
collections.
If any of the TUG libraries have serials in the Annex for which that library also
has negotiated perpetual access to an electronic version, the print copy will be
removed.
These changes in practice mean that the Annex will now be used to house only the last
copy of an item owned by any of the TUG libraries. To enable access to material in the
Annex, we will continue the current practice of lending to anyone registered with any of
the TUG libraries. In addition, material may be consulted at the Annex or any of the
campus libraries by any researcher. Material will also be available for interlibrary loan,
document delivery and reserves.
While we are acquiring an ever increasing number of electronic information resources,
print collections remain important, will continue to grow, and will continue to require
space. In addition, demand on the Library as a place for students to work and study
continues to grow with the result that the Library is facing serious challenges related to
Search:
Library
Bookings
Contacts
Departments
Groups
Ad hoc Discovery
and Access
Committee
Chat Reference
Davis Renovation
EDS
Email Reference
IRMC
ISD Training
LINC
Library Managers
Online Reference
Shelf
Outreach
UW Stats &Reports
WebOps
UW Committee /
Councils
TUG Committees
Library Info
News
Tools
Home
Terms of Reference
Membership
Minutes
E-resources
Policies, Procedures,
Guidelines
Academic Program
Reviews
Collections Management
Collections Training
Programme
Wish List
Liaison Tools
Keeping Current
Ebooks
Under Development
