78 · Representative Documents: Collection Management Strategies
GEORGIA INSTITUTE OF TECHNOLOGY
Warehouse Retention Project (IRC)
Warehouse Retention Project (IRC)
Generated by Jive SBS on 2013-06-20-04:00
2
• Metadata -indicates the data source or how a particular field was calculated
• Review1 -This tab contains titles where GT owns or has access to an electronic backfile. 377 titles,
10,524 volumes -7% (this list is sorted by Call Number)
• Review2 -This tab contains titles that have no recorded usage (see metadata tab). 1,847 titles 25,712
volumes -18% (this list is sorted by Call Number)
• Review3 -This tab contains titles that scored 6 or higher. 1,167 titles, 13,917 volumes -9 %(this list is
sorted by Call Number).
FutureReview -This tab contains titles that scored low and a backfile is available, but not owned, usage
generally indicates that we would not discard the print unless the backfile was purchased. Backfiles
for several of these titles can be purchased individually (e.g. Sage and Cambridge). 424 titles, 13,673
volumes -10%
• ExemptfromReview -This tab contains items that scored low (5 or less) where there are no
known backfiles. 2,472 titles 79,489 volumes -55%
• ASERL -Items being considered for contribution to the ASERL CJR.
• Summary -Indicates the number of titles by FUND Code, generally following https://
libshare.library.gatech.edu/docs/DOC-5001
Notes
• Scoring: The score column is a mathematical score to provide a general assessment of the title, its
components include, completeness, local and ILL use, the availablitity and ownership of backfiles, ILL
rights to those backfiles, contributions of the title to ASERL and LOCKSS or Portico, and the risk of mold.
Higher scores indicate a greater mold risk and reduced need to keep the print.
ILL Impacts:
• Review1: 17 titles (447 volumes) have sources that do not allow ILL. From 2009-2012, there
were 3 RAPID requests for pre-1980 articles, and 7 ILL Lending requests for all dates held (not
just pre-1980).
• Review2: No impact to ILL
• eview3: Based on past usage, I would expect that removing all titles from this list would increase
our ILL borrowing by 24 articles per year and decrease ILL lending by 13 articles per year.
• ASERL Cooperative Journal Retention: ASERL CJR contributions do not appear on this list. The ASERL
tab reflects a small number of titles that will be considered for a second round of contributions.
GEORGIA INSTITUTE OF TECHNOLOGY
Warehouse Retention Project (IRC)
Warehouse Retention Project (IRC)
Generated by Jive SBS on 2013-06-20-04:00
2
• Metadata -indicates the data source or how a particular field was calculated
• Review1 -This tab contains titles where GT owns or has access to an electronic backfile. 377 titles,
10,524 volumes -7% (this list is sorted by Call Number)
• Review2 -This tab contains titles that have no recorded usage (see metadata tab). 1,847 titles 25,712
volumes -18% (this list is sorted by Call Number)
• Review3 -This tab contains titles that scored 6 or higher. 1,167 titles, 13,917 volumes -9 %(this list is
sorted by Call Number).
FutureReview -This tab contains titles that scored low and a backfile is available, but not owned, usage
generally indicates that we would not discard the print unless the backfile was purchased. Backfiles
for several of these titles can be purchased individually (e.g. Sage and Cambridge). 424 titles, 13,673
volumes -10%
• ExemptfromReview -This tab contains items that scored low (5 or less) where there are no
known backfiles. 2,472 titles 79,489 volumes -55%
• ASERL -Items being considered for contribution to the ASERL CJR.
• Summary -Indicates the number of titles by FUND Code, generally following https://
libshare.library.gatech.edu/docs/DOC-5001
Notes
• Scoring: The score column is a mathematical score to provide a general assessment of the title, its
components include, completeness, local and ILL use, the availablitity and ownership of backfiles, ILL
rights to those backfiles, contributions of the title to ASERL and LOCKSS or Portico, and the risk of mold.
Higher scores indicate a greater mold risk and reduced need to keep the print.
ILL Impacts:
• Review1: 17 titles (447 volumes) have sources that do not allow ILL. From 2009-2012, there
were 3 RAPID requests for pre-1980 articles, and 7 ILL Lending requests for all dates held (not
just pre-1980).
• Review2: No impact to ILL
• eview3: Based on past usage, I would expect that removing all titles from this list would increase
our ILL borrowing by 24 articles per year and decrease ILL lending by 13 articles per year.
• ASERL Cooperative Journal Retention: ASERL CJR contributions do not appear on this list. The ASERL
tab reflects a small number of titles that will be considered for a second round of contributions.
