SPEC Kit 337: Print Retention Decision Making · 19
Stakeholders Develop
selection
criteria
Select
material
for transfer
Review/
approve lists of
recommended
material
Research
availability of
duplicates in
other repositories
Other
role
N
University administrator
(provost, president, etc.)
1 — — — — 1
Other stakeholder 5 5 6 5 3 10
Total Responses 27 26 25 15 7 27
Note: No one selected Board members/trustees, or Property control.
If you selected “Other role” above, please identify which stakeholder and briefly describe their
role. N=7
Academic staff can request items be returned permanently from off-site storage. These requests are reviewed by the
AVP for Collections.
Circulation staff do a first pass through shelves flagging items that meet the criteria developed by the bibliographers.
Library dean has high-level approval of guidelines for decision making.
Library director: approved policy decisions. Academic departments: consulted on selection criteria.
Library director: champion. Senior library administrator: policy, building logistics. Preservation: oversight. University
advisory body, academic department: advisory.
Subject specialists talked with faculty and other users to explain project. Faculty library committee championed the
project and talked with colleagues.
Technical and Automated Services: create &run reports participated in decision making by Library Resources Council.
If you selected “Other stakeholder” above, please identify the stakeholder. N=9
Access Services staff (develop selection criteria, select materials, review/approve lists)
For all facilities, we have always had a shelving selection committee comprised of academic librarians and
paraprofessional staff (develop selection criteria, select materials, review/approve lists).
Staff in the Collection Management Section and sometimes other staff work with lists developed based on criteria. They
pull and compare pieces for condition review, research duplication, etc.
Standing committee of libraries faculty and staff (develop selection criteria, select materials, review/approve lists,
research duplicates)
Student employees do searching (research duplicates).
Technical and Automated Services (develop selection criteria, select materials, research duplicates)
Technical Services staff (review/approve lists, research duplicates)
Technical Services staff generated lists of potential nominees and researched availability of electronic versions.
Stakeholders Develop
selection
criteria
Select
material
for transfer
Review/
approve lists of
recommended
material
Research
availability of
duplicates in
other repositories
Other
role
N
University administrator
(provost, president, etc.)
1 — — — — 1
Other stakeholder 5 5 6 5 3 10
Total Responses 27 26 25 15 7 27
Note: No one selected Board members/trustees, or Property control.
If you selected “Other role” above, please identify which stakeholder and briefly describe their
role. N=7
Academic staff can request items be returned permanently from off-site storage. These requests are reviewed by the
AVP for Collections.
Circulation staff do a first pass through shelves flagging items that meet the criteria developed by the bibliographers.
Library dean has high-level approval of guidelines for decision making.
Library director: approved policy decisions. Academic departments: consulted on selection criteria.
Library director: champion. Senior library administrator: policy, building logistics. Preservation: oversight. University
advisory body, academic department: advisory.
Subject specialists talked with faculty and other users to explain project. Faculty library committee championed the
project and talked with colleagues.
Technical and Automated Services: create &run reports participated in decision making by Library Resources Council.
If you selected “Other stakeholder” above, please identify the stakeholder. N=9
Access Services staff (develop selection criteria, select materials, review/approve lists)
For all facilities, we have always had a shelving selection committee comprised of academic librarians and
paraprofessional staff (develop selection criteria, select materials, review/approve lists).
Staff in the Collection Management Section and sometimes other staff work with lists developed based on criteria. They
pull and compare pieces for condition review, research duplication, etc.
Standing committee of libraries faculty and staff (develop selection criteria, select materials, review/approve lists,
research duplicates)
Student employees do searching (research duplicates).
Technical and Automated Services (develop selection criteria, select materials, research duplicates)
Technical Services staff (review/approve lists, research duplicates)
Technical Services staff generated lists of potential nominees and researched availability of electronic versions.
