Print Retention Decision Making, SPEC Kit 337 (October 2013)

Britton, Scott; Renaud, John

146 · Representative Documents: Collaborative Shelving Facility Strategies
ARIZONA STATE UNIVERSITY
WEST: Collections Model
WEST: Collections
Model

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146 · Representative Documents: Collaborative Shelving Facility Strategies
ARIZONA STATE UNIVERSITY
WEST: Collections Model
WEST: Collections
Model

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SPEC Kit 337: Print Retention Decision Making · 145
CALIFORNIA DIGITAL LIBRARY
About WEST
http://www.cdlib.org/services/west/about/
About: California Digital Library
http://www.cdlib.org/services/west/about/[10/1/13 5:48:29 PM]
October 01, 2013
Staff Directory Contact CDL Report a Problem System Status
WEST
About WEST
FAQ
Members
Governance
Archived Collections
Access and Disclosure
Contact Us
For Members (Login Required)
Courtesy of the Stanford University.
Libraries. Dept. of Special Collections.
CDL Home Services and Projects WEST About
About WEST
WEST is a collaborative and
sustainable journal archiving
program that will transform the
manner in which legacy print
journal collections are housed
and managed.
In 2009-2010, research
libraries, college and university
libraries, and library consortia in
the western region of the United
States joined together, with
support from the Andrew W.
Mellon Foundation, to plan for a shared print archiving program known as the
“Western Regional Storage Trust”. The goals established for WEST were to:
Preserve and provide access to the scholarly print record
Facilitate space reclamation in WEST libraries and storage facilities
The twenty-two WEST planning partners developed an operating and business
model including
1) selection priorities and validation standards based on risk management
principles
2) agreements governing retention, holdings disclosure, and access
3) a business plan that includes governance and cost-sharing proposals.
In December 2010, the Mellon Foundation awarded a three year grant to the
University of California Libraries to support implementation of WEST. More
than 60 additional academic libraries expressed intention to join the program
as it moved into implementation. During the initial three-year project (2011-
2013), WEST partners will establish the administrative and operational
infrastructure to support the distributed journal archive. Selected WEST Archive
Builders will actively ingest and validate approximately 150,000 volumes from
8,000 journal runs (current and past titles), to allow recovery of the space
occupied by potentially millions of corresponding volumes now held in partner
libraries. WEST archiving libraries agree to maintain WEST archives for a
period of 25 years (through 2035), with a review of the agreement every 5
years. WEST plans to submit a subsequent proposal for funding to support an
additional two year archiving project in 2014-2015 (Phase 2).
The outcome of the WEST project will be a robust framework developed and
adopted by a variety of regional partners to support a long-term, distributed
print repository. The program will preserve the scholarly record through a
coordinated system of persistent archives and will make visible those archives
and retention commitments at the national/international level.
Last updated: December 14, 2012
Document owner: Emily Stambaugh
Introductory WEST Documents
WEST Program Statement
(MOU) [PDF]
WEST Archive Holder Builder
Roles Responsibilities [DOC]
Announcements and articles
Western Regional Storage Trust
(WEST) announces print
archiving milestone [DOC]
WEST Presentation at ALA
Midwinter 2012 [PDF]
Howard, Jennifer. "Building a
Large-Scale Print-Journal
Repository." Wired Campus. The
Chronicle of Higher Education,
28 February 2011.
Mellon grant awarded to
University of California Libraries to
Implement the Western Regional
Storage Trust (press release,
January 31, 2011)
Stambaugh, Emily. "Heading
West: Circling the Wagons to
Ensure Preservation and Access."
Against the Grain, November,
2010.
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SPEC Kit 337: Print Retention Decision Making (October 2013) resources

SPEC Kit 337: Print Retention Decision Making · 147
ARIZONA STATE UNIVERSITY
WEST: Collections Model
Contents
WEST Goals and Principles ...........................................................................................................................3
COLLECTIONS MODEL ..............................................................................................................................4
Selection Criteria, Title Categories and Archive Types .........................................................................4
Validation .............................................................................................................................................8
Additional Considerations ....................................................................................................................9
Collection Decision-‐Making................................................................................................................ 11
Governing body for WEST Collections ................................................................................................13
APPENDIX C: Title Categories .................................................................................................................14
APPENDIX D: Archive Types ...................................................................................................................21
APPENDIX E: Environmental Conditions ................................................................................................24
APPENDIX F: Standards for Issue and Volume Level Validation .............................................................26

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Page 9Survey Results click to expand contents

Page 71Representative Documents click to expand contents

Page 73Collection Management Strategies click to expand contents

Page 101On-site Shelving Strategies click to expand contents

Page 123Off-site Shelving Strategies click to expand contents

Page 129Collaborative Shelving Facility Strategies click to expand contents

Page 173Last Copy Agreements click to expand contents

Page 183Material Retrieval Request Procedures click to expand contents

Page 207Selected Resources click to expand contents

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SPEC Kit 337: Print Retention Decision Making (October 2013) resources

SPEC Kit 337: Print Retention Decision Making (October 2013) resources