140 · Representative Documents: Collaborative Shelving Facility Strategies
UNIVERSITY OF CALIFORNIA
Regional Library Facilities Statement of Operating Principles
http://www.srlf.ucla.edu/Deposit/OpPrinciples/RLFopPrinciples.pdf
4
• Materials that duplicate items already in storage at the destination RLF are proscribed except
where justified by an approved UC Libraries collection management plan for selective
systemwide retention of duplicate copies. Exceptions to the general policy may be made by
the Board. Special Collections material is exempted from this policy.
• Materials in an advanced state of deterioration are not ordinarily accepted.
• Highly flammable or potentially explosive items (e.g., nitrate films) are prohibited, as are
items infested by mold, insects, or other vermin.
2.2. Records
2.2.1. Book and Book-Like Material
Each depositing library is responsible for providing a machine-readable bibliographic record for
all book and book-like items deposited. The record standards and format must be compatible
with the UC Union Catalog. Because the primary means of retrieving the material at the facilities
is the facility inventory control number, the records must also be capable of accommodating that
number.
All UC holdings at a Facility must be listed in the UC Union Catalog. Inclusion of non-UC
materials in the UC Union Catalog is a policy matter determined by the UC Office of the President
in consultation with the Shared Library Facilities Board. Contact the relevant Facility for more
information.
2.2.2. Non-Book Material
Depositing libraries must provide a machine-readable minimum storage record for non-book
material, the content of the record to be specified by the Board.
2.3. Requests to Deposit
Requests to deposit material are reviewed on a regular basis by the Facility Directors and the
Shared Library Facilities Board as set out in the Board’s Procedures for Annual Management of
Deposits to the UC Regional Library Facilities (November 8, 2006)
(http://libraries.universityofcalifornia.edu/planning/SLFB_deposit_management_final.pdf).
Acceptance of deposit requests for accessioning is based upon the ability of the requesting
library to meet conditions outlined in this statement of operating principles, e.g., condition,
duplication, form, and bibliographical control.
2.4. Scheduling
Immediacy of need, availability of space and facility operating requirements are considered
when scheduling receipt of deposits.
Procedures for submitting deposit requests, review, scheduling and notification of requesting
libraries of request disposition are available from the Facilities.
UNIVERSITY OF CALIFORNIA
Regional Library Facilities Statement of Operating Principles
http://www.srlf.ucla.edu/Deposit/OpPrinciples/RLFopPrinciples.pdf
4
• Materials that duplicate items already in storage at the destination RLF are proscribed except
where justified by an approved UC Libraries collection management plan for selective
systemwide retention of duplicate copies. Exceptions to the general policy may be made by
the Board. Special Collections material is exempted from this policy.
• Materials in an advanced state of deterioration are not ordinarily accepted.
• Highly flammable or potentially explosive items (e.g., nitrate films) are prohibited, as are
items infested by mold, insects, or other vermin.
2.2. Records
2.2.1. Book and Book-Like Material
Each depositing library is responsible for providing a machine-readable bibliographic record for
all book and book-like items deposited. The record standards and format must be compatible
with the UC Union Catalog. Because the primary means of retrieving the material at the facilities
is the facility inventory control number, the records must also be capable of accommodating that
number.
All UC holdings at a Facility must be listed in the UC Union Catalog. Inclusion of non-UC
materials in the UC Union Catalog is a policy matter determined by the UC Office of the President
in consultation with the Shared Library Facilities Board. Contact the relevant Facility for more
information.
2.2.2. Non-Book Material
Depositing libraries must provide a machine-readable minimum storage record for non-book
material, the content of the record to be specified by the Board.
2.3. Requests to Deposit
Requests to deposit material are reviewed on a regular basis by the Facility Directors and the
Shared Library Facilities Board as set out in the Board’s Procedures for Annual Management of
Deposits to the UC Regional Library Facilities (November 8, 2006)
(http://libraries.universityofcalifornia.edu/planning/SLFB_deposit_management_final.pdf).
Acceptance of deposit requests for accessioning is based upon the ability of the requesting
library to meet conditions outlined in this statement of operating principles, e.g., condition,
duplication, form, and bibliographical control.
2.4. Scheduling
Immediacy of need, availability of space and facility operating requirements are considered
when scheduling receipt of deposits.
Procedures for submitting deposit requests, review, scheduling and notification of requesting
libraries of request disposition are available from the Facilities.
