SPEC Kit 337: Print Retention Decision Making · 109
UNIVERSITY OF MANITOBA
Policy: 320. Remote/Limited Access Storage and Annex
Policy 320: REMOTE/LIMITED ACCESS STORAGE Page 320.3
of the work is that unit’s primary collecting responsibility (e.g. Native Studies for Dafoe,
Catholic Studies for St. Paul’s, legal materials for Law, etc.), can the unit send a copy of a
title to the Annex where there are other circulating copies in the system. If the primary
unit’s copy is in poor physical condition, another unit’s copy should be considered in its
stead
-Similarly, duplicate copies of a title located in a library where there is no selector for that
subject (i.e. literary titles in the Sciences and Technology Library) should not be sent to
the Annex
-Units are strongly discouraged from sending over-sized materials to the Annex, and may
only do so with the approval of the Coordinator, Collections Management
-New titles acquired by a liaison librarian may not be catalogued and sent directly to the
Annex without the approval of the Coordinator, Collections Management
-A unit may send “Library Use Only” material to the Annex (that is not over-sized), only if
there are no other copies in the system. A slip designating “Library Use Only” must be
firmly attached to the item by the home unit when it is sent to the Annex.
Journals
-Print journals with no electronic access
-Print journals for which the Libraries has electronic access only through an aggregator
such as Ebscohost
-Journals with plates, illustrations, tables, poor quality digitization, etc., where the print
copy is still required despite electronic availability
-One copy of a Canadian journal even if digitized
PROCEDURES
For Circulation, see Libraries’ Circulation Policies
For Preparation of Materials to go to the Libraries’ Storage Annex, see Cataloguing Checklist for
Annex Preparation, and Moving Monographs to the Annex Workflow
For Withdrawal of Materials from the Libraries’ Storage Annex, see Withdrawing Materials from
the Annex, Withdrawal Workflow, and Withdrawing Items from Annex Excel Template
UNIVERSITY OF MANITOBA
Policy: 320. Remote/Limited Access Storage and Annex
Policy 320: REMOTE/LIMITED ACCESS STORAGE Page 320.3
of the work is that unit’s primary collecting responsibility (e.g. Native Studies for Dafoe,
Catholic Studies for St. Paul’s, legal materials for Law, etc.), can the unit send a copy of a
title to the Annex where there are other circulating copies in the system. If the primary
unit’s copy is in poor physical condition, another unit’s copy should be considered in its
stead
-Similarly, duplicate copies of a title located in a library where there is no selector for that
subject (i.e. literary titles in the Sciences and Technology Library) should not be sent to
the Annex
-Units are strongly discouraged from sending over-sized materials to the Annex, and may
only do so with the approval of the Coordinator, Collections Management
-New titles acquired by a liaison librarian may not be catalogued and sent directly to the
Annex without the approval of the Coordinator, Collections Management
-A unit may send “Library Use Only” material to the Annex (that is not over-sized), only if
there are no other copies in the system. A slip designating “Library Use Only” must be
firmly attached to the item by the home unit when it is sent to the Annex.
Journals
-Print journals with no electronic access
-Print journals for which the Libraries has electronic access only through an aggregator
such as Ebscohost
-Journals with plates, illustrations, tables, poor quality digitization, etc., where the print
copy is still required despite electronic availability
-One copy of a Canadian journal even if digitized
PROCEDURES
For Circulation, see Libraries’ Circulation Policies
For Preparation of Materials to go to the Libraries’ Storage Annex, see Cataloguing Checklist for
Annex Preparation, and Moving Monographs to the Annex Workflow
For Withdrawal of Materials from the Libraries’ Storage Annex, see Withdrawing Materials from
the Annex, Withdrawal Workflow, and Withdrawing Items from Annex Excel Template
