SPEC Kit 337: Print Retention Decision Making ยท 167
FIVE COLLEGE CONSORTIUM
Depository Policies
https://www.fivecolleges.edu/libraries/depository/policies
7.2 Selection of materials for deposit in the Depository will be made by each of the five libraries based on their local needs.
7.3 Materials infested by mold or in an advanced state of deterioration are not normally accepted for deposit.
7.4 No library will discard the last copy in the Five Colleges Libraries of periodicals, serials, or monographs in serviceable condition,
and deemed to have intellectual/research value, but will send them to the shared depository. Serviceable condition will be defined as
physically usable. Intellectual/research value will be determined by a library selector or other subject expert in the field.
Return of Materials from the Depository to the Institution of Origin 8.
8.1 The University of Massachusetts Amherst will be able to return to its campus any materials it has deposited on either a
temporary or a permanent basis. The University agrees not to withdraw any materials returned back to them.
8.2 Materials deposited by Amherst College, Hampshire College, Mount Holyoke College, and Smith College will not be subject to be
returned to the college of origin.
8.3 Please see section 19 for detail on the dissolution of the collection in the event that the facility closes.
Duplicate Materials 9.
9.1 Each of the Five College Libraries may at its discretion retain on its campus duplicates of titles deposited in the Depository by
other members of the five colleges.
9.2 The Five College Libraries agree to send only volumes not already held at the facility.
On-Site Access 10.
10.1 The Depository collection will be available to the general public for on-site use.
Hours of Operation and Services 11.
11.1 Depository hours will be established and adjusted to meet the reasonable needs of the Five College community.
11.1.1 The Five College Librarians Council or its designee will determine appropriate hours of service for on-site access to the
collection and general operation of the Depository.
Circulation 12.
12.1 Periodicals will not generally circulate from the depository.
12.1.1 Access to contents of periodicals will be through duplication and document delivery or on-site access.
12.1.2 Exceptions to this policy will be made at the determination of the Depository Manager and will be based on the nature of the
request.
12.1.2.1 Five College Library staff may submit a request to borrow a defined run of a periodical from the Five College Depository
Collection for an extended loan to meet an extraordinary curricular or research need at their campus.
12.1.2.1.1 The material loaned will be retained in a controlled-access environment such as reserves.
12.2 Books will circulate from the Depository.
12.2.1 The loan period for books will be established and adjusted to meet the reasonable needs of the Five College community and
in harmony with existing Five College loan policies.
12.2.1.1 The Five College Librarians Council or its designee will determine appropriate loan periods for books.
12.2.2 Books may be circulated to Five College Libraries for reserve use.
12.2.3 Use of books in fragile condition may be restricted at the discretion of the Depository Manager or his/her designee.
12.3 Serials will circulate from the Depository.
12.3.1 The loan period for serials will be established and adjusted to meet the reasonable needs of the Five College community and
in harmony with existing Five College loan policies.
12.3.1.1 The Five College Librarians Council or its designee will determine appropriate loan periods for serials.
12.3.2 Serials may be circulated to Five College Libraries for reserve use.
12.3.3 Use of serials in fragile condition may be restricted at the discretion of the Depository Manager or his/her designee.
12.4 Materials in Affiliate Collections.
12.4.1 Materials in Affiliate Collections will circulate only to Five College and Affiliate Libraries (according to the terms detailed in the
Affiliate Agreement).
Document Delivery 13.
13.1 Returnables
13.1.1 Requests for loans of returnable Depository materials will be initiated through the Five College library management system.
FIVE COLLEGE CONSORTIUM
Depository Policies
https://www.fivecolleges.edu/libraries/depository/policies
7.2 Selection of materials for deposit in the Depository will be made by each of the five libraries based on their local needs.
7.3 Materials infested by mold or in an advanced state of deterioration are not normally accepted for deposit.
7.4 No library will discard the last copy in the Five Colleges Libraries of periodicals, serials, or monographs in serviceable condition,
and deemed to have intellectual/research value, but will send them to the shared depository. Serviceable condition will be defined as
physically usable. Intellectual/research value will be determined by a library selector or other subject expert in the field.
Return of Materials from the Depository to the Institution of Origin 8.
8.1 The University of Massachusetts Amherst will be able to return to its campus any materials it has deposited on either a
temporary or a permanent basis. The University agrees not to withdraw any materials returned back to them.
8.2 Materials deposited by Amherst College, Hampshire College, Mount Holyoke College, and Smith College will not be subject to be
returned to the college of origin.
8.3 Please see section 19 for detail on the dissolution of the collection in the event that the facility closes.
Duplicate Materials 9.
9.1 Each of the Five College Libraries may at its discretion retain on its campus duplicates of titles deposited in the Depository by
other members of the five colleges.
9.2 The Five College Libraries agree to send only volumes not already held at the facility.
On-Site Access 10.
10.1 The Depository collection will be available to the general public for on-site use.
Hours of Operation and Services 11.
11.1 Depository hours will be established and adjusted to meet the reasonable needs of the Five College community.
11.1.1 The Five College Librarians Council or its designee will determine appropriate hours of service for on-site access to the
collection and general operation of the Depository.
Circulation 12.
12.1 Periodicals will not generally circulate from the depository.
12.1.1 Access to contents of periodicals will be through duplication and document delivery or on-site access.
12.1.2 Exceptions to this policy will be made at the determination of the Depository Manager and will be based on the nature of the
request.
12.1.2.1 Five College Library staff may submit a request to borrow a defined run of a periodical from the Five College Depository
Collection for an extended loan to meet an extraordinary curricular or research need at their campus.
12.1.2.1.1 The material loaned will be retained in a controlled-access environment such as reserves.
12.2 Books will circulate from the Depository.
12.2.1 The loan period for books will be established and adjusted to meet the reasonable needs of the Five College community and
in harmony with existing Five College loan policies.
12.2.1.1 The Five College Librarians Council or its designee will determine appropriate loan periods for books.
12.2.2 Books may be circulated to Five College Libraries for reserve use.
12.2.3 Use of books in fragile condition may be restricted at the discretion of the Depository Manager or his/her designee.
12.3 Serials will circulate from the Depository.
12.3.1 The loan period for serials will be established and adjusted to meet the reasonable needs of the Five College community and
in harmony with existing Five College loan policies.
12.3.1.1 The Five College Librarians Council or its designee will determine appropriate loan periods for serials.
12.3.2 Serials may be circulated to Five College Libraries for reserve use.
12.3.3 Use of serials in fragile condition may be restricted at the discretion of the Depository Manager or his/her designee.
12.4 Materials in Affiliate Collections.
12.4.1 Materials in Affiliate Collections will circulate only to Five College and Affiliate Libraries (according to the terms detailed in the
Affiliate Agreement).
Document Delivery 13.
13.1 Returnables
13.1.1 Requests for loans of returnable Depository materials will be initiated through the Five College library management system.
