SPEC Kit 337: Print Retention Decision Making · 77
GEORGIA INSTITUTE OF TECHNOLOGY
Warehouse Retention Project (IRC)
Generated by Jive SBS on 2013-06-20-04:00
1
Warehouse Retention Project (IRC)
Deliverables (based on tabs in the attached Excel Spreadsheet)
• Review1, Review2, and Review3 -For each tab, review the titles in your disciplines (either by Fund Code
or Call Number) and let Jay know of any titles that should not be discarded and provide a reason for your
recommendation. (The default action for each of these tabs will be to discard.)
• Due date -June 15, 2012
• Questions? -Contact Jay Forrest
Background
As mentioned in the March IRC meeting (https://libshare.library.gatech.edu/docs/
DOC-6336), the overall goals of the retention strategy are to best utilize staff and library
money in the preservation of collections and to minimize the risk of mold recurrence in the
warehouse.
These goals can be accomplished by evaluating our holdings and deciding which titles
should be retained. We can minimize the spread of mold by housing the portion of the
collection exposed to mold in the side room of the warehouse. Renovations have already
occurred to replace the plastic barriers with more permanent structures. We can minimize
the staff time in cleaning the exposed volumes, by reducing the number of volumes that will
need to be cleaned.
To fit the exposed collection entirely within the separate room, we have need to achieve
at least a 20% reduction in the warehouse collection. Currently, only 7% of the volumes
are held in electronic backfiles, so we will need to look at the other criteria outlined in the
PowerPoint presentation at the March IRC meeting (https://libshare.library.gatech.edu/docs/
DOC-6337).
Spreadsheet Description
The attached spreadsheet provides a list of all warehouse titles that have been exposed
to mold, either in the Library Basement or in the Warehouse before containment, and has
multiple tabs.
GEORGIA INSTITUTE OF TECHNOLOGY
Warehouse Retention Project (IRC)
Generated by Jive SBS on 2013-06-20-04:00
1
Warehouse Retention Project (IRC)
Deliverables (based on tabs in the attached Excel Spreadsheet)
• Review1, Review2, and Review3 -For each tab, review the titles in your disciplines (either by Fund Code
or Call Number) and let Jay know of any titles that should not be discarded and provide a reason for your
recommendation. (The default action for each of these tabs will be to discard.)
• Due date -June 15, 2012
• Questions? -Contact Jay Forrest
Background
As mentioned in the March IRC meeting (https://libshare.library.gatech.edu/docs/
DOC-6336), the overall goals of the retention strategy are to best utilize staff and library
money in the preservation of collections and to minimize the risk of mold recurrence in the
warehouse.
These goals can be accomplished by evaluating our holdings and deciding which titles
should be retained. We can minimize the spread of mold by housing the portion of the
collection exposed to mold in the side room of the warehouse. Renovations have already
occurred to replace the plastic barriers with more permanent structures. We can minimize
the staff time in cleaning the exposed volumes, by reducing the number of volumes that will
need to be cleaned.
To fit the exposed collection entirely within the separate room, we have need to achieve
at least a 20% reduction in the warehouse collection. Currently, only 7% of the volumes
are held in electronic backfiles, so we will need to look at the other criteria outlined in the
PowerPoint presentation at the March IRC meeting (https://libshare.library.gatech.edu/docs/
DOC-6337).
Spreadsheet Description
The attached spreadsheet provides a list of all warehouse titles that have been exposed
to mold, either in the Library Basement or in the Warehouse before containment, and has
multiple tabs.
