180 · Representative Documents: Last Copy Agreements
UNIVERSITY OF WATERLOO
Tri-University Group of Libraries Preservation of Last Copy Agreement
http://www.lib.uwaterloo.ca/staff/irmc/last_copy_agreement_sept06.html
Last Copy Agreement |Information Resources Management |Library |University of Waterloo
http://www.lib.uwaterloo.ca/staff/irmc/last_copy_agreement_sept06.html[10/1/13 5:11:00 PM]
Depository Services Program: because each of the TUG libraries is a depository
library, and because participation in the Program requires compliance with
conditions related to retaining material, duplicate copies of items received on
deposit may be located in the Annex. This exception may eventually be
eliminated, pending discussions with representatives of the Program about the
possibility of retaining only one shared copy. As full depository libraries, Guelph
and Waterloo are expected to retain material indefinitely as a selective
depository Wilfrid Laurier may withdraw anything older than 5 years. (added
June 06)
3. Items damaged beyond repair: in the usual course of business at each of the
libraries, when a book is damaged beyond repair a decision is made to either
attempt to replace it or to discard it. If the owning library does not need to
replace a damaged book, it may be discarded without consultation with the other
libraries even if it is the last copy within TUG. (added August 06)
4. Collections owned by libraries of institutions affiliated with the University of
Guelph, the University of Waterloo, and Wilfrid Laurier University are included in
TUG’s joint catalogue, TRELLIS, but may be excluded from this agreement.
Similarly, collections owned by various campus departments and included in
TRELLIS may also be excluded. Regardless of where the items may have
originally been located, when they are transferred to the Annex they are
considered to be owned by the University of Guelph, the University of Waterloo,
or Wilfrid Laurier University, and are therefore subject to this agreement. (added
June 07)
Collections belonging to the following institutions and departments are excluded:
(added October 06, unless otherwise noted)
Affiliated with the University of Guelph
Alfred College (added March 07)
Guelph Career Centre
Guelph OPIRG
Guelph Teaching Support Resource Centre
Guelph/Humber Collection – at Humber College
Kemptville College (added March 07)
Ridgetown College (added March 07)
Affiliated with the University of Waterloo
UW Career Services
Conrad Grebel University College
UW Games Museum
UW Herbarium
Renison College
St. Jerome’s University
UW TRACE Office
Affiliated with Wilfrid Laurier University
WLU Brantford Education
WLU Educational Development Office
WLU Career Service
WLU Geography Resource Centre
Laurier Centre for Military Strategic and Disarmament Studies
WLU Music Ensemble
WLU Student Health Development Centre
Waterloo Lutheran Seminary
WLU Women’s Centre
5. Materials in media formats are excluded from the agreement, due to concerns
about licensing issues, changes in technology, differences in the way media
formats are managed at each institution, and the impracticality of applying
criteria for print materials to media. Media formats excluded from this agreement
include, but are not limited to, videotapes, DVDs, CDs, audio tapes, phonodiscs,
filmstrips, films and slides. (added June 07)
6. Maps are excluded for the purposes of this agreement. (added June 07)
Appendix B
UNIVERSITY OF WATERLOO
Tri-University Group of Libraries Preservation of Last Copy Agreement
http://www.lib.uwaterloo.ca/staff/irmc/last_copy_agreement_sept06.html
Last Copy Agreement |Information Resources Management |Library |University of Waterloo
http://www.lib.uwaterloo.ca/staff/irmc/last_copy_agreement_sept06.html[10/1/13 5:11:00 PM]
Depository Services Program: because each of the TUG libraries is a depository
library, and because participation in the Program requires compliance with
conditions related to retaining material, duplicate copies of items received on
deposit may be located in the Annex. This exception may eventually be
eliminated, pending discussions with representatives of the Program about the
possibility of retaining only one shared copy. As full depository libraries, Guelph
and Waterloo are expected to retain material indefinitely as a selective
depository Wilfrid Laurier may withdraw anything older than 5 years. (added
June 06)
3. Items damaged beyond repair: in the usual course of business at each of the
libraries, when a book is damaged beyond repair a decision is made to either
attempt to replace it or to discard it. If the owning library does not need to
replace a damaged book, it may be discarded without consultation with the other
libraries even if it is the last copy within TUG. (added August 06)
4. Collections owned by libraries of institutions affiliated with the University of
Guelph, the University of Waterloo, and Wilfrid Laurier University are included in
TUG’s joint catalogue, TRELLIS, but may be excluded from this agreement.
Similarly, collections owned by various campus departments and included in
TRELLIS may also be excluded. Regardless of where the items may have
originally been located, when they are transferred to the Annex they are
considered to be owned by the University of Guelph, the University of Waterloo,
or Wilfrid Laurier University, and are therefore subject to this agreement. (added
June 07)
Collections belonging to the following institutions and departments are excluded:
(added October 06, unless otherwise noted)
Affiliated with the University of Guelph
Alfred College (added March 07)
Guelph Career Centre
Guelph OPIRG
Guelph Teaching Support Resource Centre
Guelph/Humber Collection – at Humber College
Kemptville College (added March 07)
Ridgetown College (added March 07)
Affiliated with the University of Waterloo
UW Career Services
Conrad Grebel University College
UW Games Museum
UW Herbarium
Renison College
St. Jerome’s University
UW TRACE Office
Affiliated with Wilfrid Laurier University
WLU Brantford Education
WLU Educational Development Office
WLU Career Service
WLU Geography Resource Centre
Laurier Centre for Military Strategic and Disarmament Studies
WLU Music Ensemble
WLU Student Health Development Centre
Waterloo Lutheran Seminary
WLU Women’s Centre
5. Materials in media formats are excluded from the agreement, due to concerns
about licensing issues, changes in technology, differences in the way media
formats are managed at each institution, and the impracticality of applying
criteria for print materials to media. Media formats excluded from this agreement
include, but are not limited to, videotapes, DVDs, CDs, audio tapes, phonodiscs,
filmstrips, films and slides. (added June 07)
6. Maps are excluded for the purposes of this agreement. (added June 07)
Appendix B
