SPEC Kit 337: Print Retention Decision Making · 37
serial lists to subject selectors so they can designate materials to send to the depository. There are no specific criteria
we employ per se other than our practice to automatically transfer serial runs that overlap with online access we make
available to users, for example, JSTOR, American Chemical Society, IEEE, etc. More recently, we have output lists that
indicate collection overlap between the storage facility and in our on-campus collection. Our collection deaccessioning
strategy outlines a process to identify and withdraw overlapping volumes. This applies primarily to serials, as they have
been our primary focus to date. We have also outlined a strategy for sending monographs to the facility that includes
looking at the age of the material, circulation over the past decade, availability within the Five Colleges, Boston Library
Consortium, and HathiTrust. We have not started to deploy this, although we anticipate doing so in the next couple of
years.
Varies
Was limited to monographs titles believed from available data to be low-circulation.
We use various criteria for storage, too numerous to list here.
While title-by-title review at the shelf or using lists was preferred in the first years, we are using more and more
system-generated lists. List criteria for books: Combination of publication year, last check-in date, circulation statistics,
duplicates. For journals: Cancellation date, availability of e-journal.
23. Are any print materials excluded from consideration for the remote shelving facility because of
their condition, completeness, format, or subject area? N=45
Yes 23 51%
No 22 49%
If yes, please briefly explain the criteria for excluding material. N=23
Condition N=12
Advanced deterioration
Damaged materials were not sent.
Materials recommended for storage must be in good physical condition or, in the case of frail or damaged conditions,
such materials must be containerized using products that conform to archival standards that create a breathable, dust-
free, and environmentally sound microclimate before they are accepted into storage. All materials must be clean and free
of molds or vermin, without exception.
Mold detected.
Mold or similar damage sent to quarantine storage area.
Must be in good condition.
Obviously damaged materials
Rare materials/special collection items requiring mediated access
Remote shelving facility has better environmental conditions than stacks. Sometimes materials are sent for preservation
purposes.
serial lists to subject selectors so they can designate materials to send to the depository. There are no specific criteria
we employ per se other than our practice to automatically transfer serial runs that overlap with online access we make
available to users, for example, JSTOR, American Chemical Society, IEEE, etc. More recently, we have output lists that
indicate collection overlap between the storage facility and in our on-campus collection. Our collection deaccessioning
strategy outlines a process to identify and withdraw overlapping volumes. This applies primarily to serials, as they have
been our primary focus to date. We have also outlined a strategy for sending monographs to the facility that includes
looking at the age of the material, circulation over the past decade, availability within the Five Colleges, Boston Library
Consortium, and HathiTrust. We have not started to deploy this, although we anticipate doing so in the next couple of
years.
Varies
Was limited to monographs titles believed from available data to be low-circulation.
We use various criteria for storage, too numerous to list here.
While title-by-title review at the shelf or using lists was preferred in the first years, we are using more and more
system-generated lists. List criteria for books: Combination of publication year, last check-in date, circulation statistics,
duplicates. For journals: Cancellation date, availability of e-journal.
23. Are any print materials excluded from consideration for the remote shelving facility because of
their condition, completeness, format, or subject area? N=45
Yes 23 51%
No 22 49%
If yes, please briefly explain the criteria for excluding material. N=23
Condition N=12
Advanced deterioration
Damaged materials were not sent.
Materials recommended for storage must be in good physical condition or, in the case of frail or damaged conditions,
such materials must be containerized using products that conform to archival standards that create a breathable, dust-
free, and environmentally sound microclimate before they are accepted into storage. All materials must be clean and free
of molds or vermin, without exception.
Mold detected.
Mold or similar damage sent to quarantine storage area.
Must be in good condition.
Obviously damaged materials
Rare materials/special collection items requiring mediated access
Remote shelving facility has better environmental conditions than stacks. Sometimes materials are sent for preservation
purposes.
