64 · Survey Results: Survey Questions and Responses
Our biggest challenge with storage continues to be establishing policies and infrastructure that will allow us to integrate
born-digital collections into our larger repository infrastructure. Security, complexity of ingested items, and size of
objects have been impediments. We are taking a phased approach to ingest and working with our systems staff to
address these challenges.
Our storage is currently for archival resources only. Research faculty would really like storage where they can build
research data, by continuing to add and revise data until it is ready for permanent ingest. We are currently looking at
strategies to segment our space and provide work area utilities. We currently have 47 TB of data storage, which would
not be adequate for very large data projects. We do not have a successful working model for assessing the cost of data
storage, which we believe needs to be a one-time cost but must provide at least partial cost recovery for managing data
over the long term. Most models we have seen are based on the cost of storage, not the cost of staffing for storage,
which should include the cost of preparing and describing data.
Quantity of storage available, including appropriate backups. Cost of increasing amounts of storage. Setting up,
monitoring, and managing increasing amounts of storage.
Security of sensitive material. We are investigating the ability of Rosetta to segregate materials and allow access by
user password. Access to born-digital materials by patrons. We are trying to determine if we need to have a public
access system and a dark archive or if one system can do both. This is contingent on solving Challenge 1. Funding
storage costs. We are working with the university administration to see if they will fund some storage costs and we are
investigating a model where we would grant campus departments a certain amount of space and if they need more,
they would pay for it.
Security/ ability to store and manage sensitive data (work in progress). Policies to address storage requirements (work in
Sensitive Data: No Research Data has yet been made public. Access is restricted to the research teams. Our Graduate
School has also declined open access to ETDs. Repository ETDs are restricted to staff, but the public can access some
through ProQuest.
Server space and the management of that space is a challenge. We have set regular meetings between staff in the
unit using the largest amount of storage space and the library IT staff to be sure all are informed on upcoming storage
Storage space and estimating storage space. Coordinating storage. Fixidity.
Storage space that is not an external hard drive in someone’s office. Still trying to figure out how to handle this. Cost:
which system is the most economical but also does what we need it to do. Still trying to figure this out. Access to born-
digital materials. Not sure yet.
Storage space. Library IT purchased new servers and is collaborating with campus IT for additional storage space.
Restricting permissions to specific viewers is challenging on an administrative level. Digital Initiatives and Data Curation
Librarians work with data providers to determine who should have access to data.
Technical requirements in setting up a sustainable digital preservation environment. The Libraries is continuing to
define all the aspects that make up a fully functioning preservation environment, looking at the needed policies and
procedures, application support and technical infrastructure. Any final policy or plan must fit within and be driven by
existing Libraries collecting policies. Issues related to long-term sustainability of assets in a multitude of formats, some
standardized and others of a more non-traditional or uniquely proprietary nature. The Libraries is looking to push out
support for those submitting files for inclusion in its systems with recommendations for file format types that are more
easily sustained or that have proven better for support.
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