Managing Born-Digital Special Collections and Archival Materials, SPEC Kit 329 (August 2012)

Nelson, Naomi L.; Shaw, Seth; Deromedi, Nancy; Shallcross, Michael; Ghering, Cynthia; Schmidt, Lisa; Belden, Michelle; Esposito, Jackie R.; Goldman, Ben; Pyatt, Tim

SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 127
Format Policies

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SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials (August 2012) resources

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SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 127
Format Policies

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128 · Representative Documents: Format Policies
Georgia Tech
SMARTech Help
http://smartech.gatech.edu/about
SMARTech Help
http://smartech.gatech.edu/about[8/9/12 6:48:30 PM]
SMARTech
SMARTech, or Scholarly Materials And Research @Georgia Tech, is a repository for the capture of the
intellectual output of the Institute in support of its teaching and research missions. SMARTech connects
stockpiles of digital materials currently in existence throughout campus to create a cohesive, useful, sustainable
repository available to Georgia Tech and the world.
See the Mission and Collection Policy .
Why should I participate?
Access barriers disappear
Enhanced visibility, use, reputation
Wide and rapid dissemination of intellectual output
Supports classroom teaching
Aids multidisciplinary inquiry
Valuable recruiting tool
Preservation and management of information assets
Reduces duplication of effort
Stimulates serendipitous discovery and collaboration
What types of materials can I submit and find in SMARTech?
SMARTech houses Georgia Tech research in digital format, including
Annual Reports
Conference Papers
Electronic Theses &Dissertations
Learning Objects
Newsletters
Pre-Prints/Post-Prints
Proceedings
Research Reports
Simulations
Technical Reports
Web Pages
White papers
Working Papers
What file formats are accepted?
We accept standard formats that we can make a commitment to migrate and provide access to over
the long term including:
Type Description File extension Support level
Text/Images Adobe PDF pdf supported
Text HTML htm, html supported
Text Rich Text Format rtf supported
Text Text txt supported
Text XML xml supported
Text Microsoft Word doc known
Text WordPerfect wpd known
Text SGML sgm, sgml known

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SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials (August 2012) resources

126 · Representative Documents: Gift/Purchase Agreements
Yale University
Born Digital Archival Acquisition. Collection &Accession Guidelines
Beinecke Deed of Gift section applying to curation of born-digital material
6. Terms and Conditions
Yale has accepted Donor’s gift of the Property, subject to the following terms and
conditions:
B. Donor acknowledges and agrees that upon execution of this Deed of Gift, the Property
shall irrevocably become the property of Yale. Donor further acknowledges and agrees
that the administration, use, physical display, care, treatment, preservation,
conversation, and/or maintenance of the Property, including without limitation any
conversion or transferral of the Property into microform, digital format, or any other
format or medium now existing or hereinafter devised, shall be at Yale’s sole discretion,
unless otherwise provided for in this agreement.

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Page 9Survey Results click to expand contents

Page 91Representative Documents click to expand contents

Page 93Job Descriptions click to expand contents

Page 113Collection Policies click to expand contents

Page 121Gift/Purchase Agreements click to expand contents

Page 127Format Policies click to expand contents

Page 153Workflows click to expand contents

Page 197Selected Resources click to expand contents

SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials (August 2012) resources

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SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials (August 2012) resources