SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 83
Digital materials may be subject to the same sorts of restrictions as analog materials: law (FERPA, etc.), university
records policies, and donor-imposed restrictions. There are no restrictions unique to digital materials.
FERPA or other privacy laws, copyright, IPR, internal hierarchical operations, donor restrictions.
FERPA-based as well as institutional policy.
Institution affiliation for electronic theses and dissertations.
Just like any other collection that might have restrictions.
Licenses or agreement restrictions.
Like any material in our collection, some will have restrictions on access, determined by the deed of gift. Otherwise,
all content will be available to anyone, although material for which we do not own copyright will most likely only be
available by physically visiting the reading room.
Materials may be restricted based on donor agreements, state records laws, privacy considerations, and university
policies and regulations.
Materials where we hold copyright and not subject to restrictions (primarily university records content previously
released to the public & web-content) are available online. Other materials, where there is uncertainty regarding
copyright, are accessible locally. Still other materials are restricted as per donor agreements or to protect SEI.
Materials that we own the copyright to we distribute freely. Other items might be made available to researchers for
purposes of private research and personal use after signing a researcher agreement with the university.
Only user restrictions would be copyright and need to clear use with owner of images, as well as any security classified
(these are both access and use restricted) restrictions that may pertain to certain images in an accession.
Restrictions are based on user category. Some restricted institutional materials may only be open to certain categories of
users from the university.
Restrictions based on federal law, donor requests, type of record.
Restrictions based on information content, just like all other archives.
Restrictions can be for reasons of copyright, contract law, or privacy. Different collections or material types raise
different issues. Our informal categories of access are: world-readable, on-campus access, on-site access, access by
permission for research, and access only by content owners or curatorial staff.
Restrictions might include issues related to access or copyright. Personal data would be further restricted as would any
donor-level agreements.
Restrictions on personnel and student records.
Restrictions on some born-digital materials include: lack of copyright to make the content available freely online; donor
restriction for a period of time due to sensitivity of information in the materials; legal restrictions to content, such as
documents containing personally identifiable information relating to medical treatment, etc.
Restrictions on student-related information protected by FERPA. Restrictions on embargoed material.
Some faculty data sets deposited to the digital repository have restrictions.
Some items restricted to on campus only.
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