SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 181
univerSity of virginia
AIMS Whitepaper. Appendix E: Sample Processing Plans
3. University of Virginia: Cheuse Papers Processing Plan
University of Virginia
Collection 10726, The Papers of Alan Cheuse
Collection Name: The Papers of Alan Cheuse
Collection Date: Ca. 1950 – 2009
Collection Number: 10726; accessions _ through al
Extent (pre-processing): 83 disks (3.5” and CD) approx. 5.31 MB; ca. 80 linear feet
Types of materials: 3.5” disks and CDs, video cassettes and DVDs, paper manuscripts
Custodial History: Alan Cheuse placed the papers on loan to the Library beginning in 1987. Earlier
accessions were then purchased in 2003 with a commitment to purchase further
Restrictions from Donors: Explicit digital rights have yet been discussed. Four series (Accessions 17, 18, 20,
and 21) are restricted from access until 2012.
Separated Materials: Disks have been separated from the manuscript drafts and are stored with the
other media and a/v.
Related Materials: None
Preservation Concerns: None
Languages other than English: None
Overview of Contents: This collection consists of the papers of the American author, book reviewer, and
George Mason University professor, Alan Cheuse. These papers include manu-
scripts for articles, speeches, interviews, and short stories; book reviews; screen
plays; cassette tape recordings; computer disks; video cassette & DVD; printed
material; contracts and royalties; passports; photographs and drawings; correspon-
dence; research material; short stories by other authors; appointment calendars;
short stories and book manuscripts.
Existing Order and descrip-
Sixteen of the thirty-two accessions have been processed separately, as per insti-
tutional practices. They are described in both EAD finding aids and MARC re-
cords. They are each organized by type of writing (correspondence, topical files,
novel manuscripts, review manuscripts, etc.) to the folder level.
The other 16 accessions are recorded in MARC records at varying degrees of
detail, some with no more than a title, date, and generic note. All computer media
has been separated, numbered, and is referenced in finding aids and records, but
has mostly not been processed. The contents of some disks were printed and filed
with paper manuscripts.
Seven of the accessions contain computer disk materials. Only one of these acces-
sions has been described in an EAD finding aid.
AIMS: An Inter-Institutional Model for Stewardship
Appendix E: Sample Processing Plans 9