Managing Born-Digital Special Collections and Archival Materials, SPEC Kit 329 (August 2012)

Nelson, Naomi L.; Shaw, Seth; Deromedi, Nancy; Shallcross, Michael; Ghering, Cynthia; Schmidt, Lisa; Belden, Michelle; Esposito, Jackie R.; Goldman, Ben; Pyatt, Tim

SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 93
Job Descriptions

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SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 93
Job Descriptions

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94 · Representative Documents: Job Descriptions
Columbia University
Digital Archivist
DIGITAL ARCHIVIST
RARE BOOK &MANUSCRIPT LIBRARY, COLUMBIA UNIVERSITY
The Columbia University Rare Book &Manuscript Library (RBML) seeks a skilled and
accomplished electronic records archivist to help design and implement a curatorial and
archival program for born-digital materials. While this position is in the RBML, it will
work with all of Columbia’s special collections units in developing and coordinating a
robust and consistent archival program for born digital materials.
Reporting to the Curator of Manuscripts and University Archivist, the Digital Archivist is
responsible for identifying and managing born digital content in RBML collections.
Characteristic duties and responsibilities include:
• Develops and maintains file plans, retention schedules, procedure manuals and
guides to support the effective collection and management of born digital content
• Takes the lead in helping develop policies and technical standards for digital
content creators, both within Columbia and within the professional archival
community
• Works with the University Archivist to survey campus departments, offices, and
website for University digital assets of enduring legal, administrative, and
historical value
• Collaborates with the staff of the Libraries Digital Programs Division on the
design and functional requirements for an electronic archives management and
preservation system
• Serves as the resource person for Columbia’s special collections on evolving
standards and best practices for born digital content management and
administration
• Keeps statistics and prepares regular reports on manuscript and archival
processing supports and participates in RBML reference and public service.
Participates in unit-wide planning and committee activities
Requirements
• MLS from ALA-accredited library school or the equivalent in theory and practice.
Graduate work in the humanities or social sciences
• Demonstrated knowledge of digital archival and record management theory and
practice. Minimum 2 years experience in the acquisition, management, and
curation of born digital assets (or equivalent combination of education and
experience)
• Demonstrated familiarity with data structure standards relevant to the archival
control of digital collection materials (EAD, Dublin Core, MODS)

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Page 9Survey Results click to expand contents

Page 91Representative Documents click to expand contents

Page 93Job Descriptions click to expand contents

Page 113Collection Policies click to expand contents

Page 121Gift/Purchase Agreements click to expand contents

Page 127Format Policies click to expand contents

Page 153Workflows click to expand contents

Page 197Selected Resources click to expand contents

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