66 · Survey Results: Survey Questions and Responses
asset management system that our Special Collections and Archives department uses for managing media collections,
mostly digitized and born-digital images. However, it has a steep learning curve and is not very user friendly, and we
have had difﬁculty obtaining vendor support for the product. When Special Collections acquired the system, they had
more staff available with responsibilities for using the system. However, due to staff attrition, remaining staff cannot
devote the time required to learn and utilize the system effectively. We are open to using an alternative digital asset
management system that is supported by the entire University of California system.
Unsure of what long-term costs are. Unsure of where to put the materials. Gap between best practices for digital
preservation and current storage method.
Very little systematic thinking. There is no single person or unit responsible. A number of different people and/or units
have been responsible for mass storage that may be utilized for long-term storage of born-digital collections. This is
not a strategic priority for the institution. Mixed content. Mass storage includes important born-digital collections,
surrogates of digitization projects that may or may not have long-term preservation value, and other mixed content that
has not been appraised in any way. Cost carried entirely by collectors. Unlike paper storage, which is a shared library
expense, digital storage expenses are allocated by the collectors. There is no current budget model that allows for the
sharing of storage sufﬁcient for born-digital collections. This is particularly a problem for special collections.
Volume of storage, we’ve added capacity to the system. Access to digital content is provided by DSpace. Much digital
content in MASC is staff only access.
We are establishing an e-records workstation in a locked ofﬁce with a secure connection to the dark archives server.
Original media retained with PII will be stored in the vault used for rare books.
We beneﬁt greatly from challenges and beneﬁts of scale. We have local, campus-based cloud storage through
centralized IT (CNS) that gives all of the beneﬁts of cloud storage with no negatives. We are able to leverage capacity
for maximized beneﬁts.
We can’t seem to get enough storage from the central IT units, and the storage we do get is doled out to us in relatively
We have had to increase storage capabilities by working with our main IT department on a regular basis. (Particularly
how our storage needs have grown substantially since ﬁrst incorporating the institutional repository.)
We need to establish our preservation policy. Multiple formats and ﬁle/format stability.