194 · Representative Documents: Workflows
yale univerSity
Beinecke Rare Book & Manuscript Unit, Processing Manual. Electronic Files
At this time Beinecke does not apply headings by specific format (e.g. text files, image
files).
See George Whitmore Papers (YCAL MSS 274).
5.6.7.6 Folder Headings and Folder Notes
The recommended chief source of information for electronic files is the title screen
(AACR2 9.0B1). Transcribe the title screen of the file when applying item-level analysis
and arrangement. Other prescribed sources of information include the physical carriers
or labels. When applying disk-level analysis, transcribe information from the physical
carrier (e.g. disk or jewel case) or label. See the George Whitmore Papers (YCAL MSS
274).
When transcribing or supplying folder headings for files arranged at the item level, such
as a draft, add the term “electronic,” as you would the GMD. When electronic files are
arranged intellectually, outside of an “Electronic Files” series/accession, always include
the following folder note in an Access Restrict element accessrestrict in accordance
with DACS 4.2:
Computer disks are restricted. Copies of electronic files may be requested
through Access Services:[Accession #, Disk #, Disk label]
For example:
Series I. Writings
PLAYS
“Hotel Christobel”
4 21 Research notes 1990
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