SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 155
univerSity of michigan
Bentley Historical Library Digital Processing Manual
5/21/12 1
Bentley Historical Library Digital Processing Manual
Table of Contents
Introduction ............................................................................................................................. 3
Workflow: Overview .............................................................................................................. 4
Phase 1: Accessioning Digital Content............................................................................. 7
1.A: Digital Components in Transfers to the Bentley Library............................................7
1.B: Initial Assessment of Content for Processing and Long-Term Preservation ........ 8
1.B.i: TreeSize Professional—High-Level Analysis of Content and Structure ....................... 9
1.B.ii: Quick View Plus—Review Text-Based Documents and Images (as necessary) ... 10
1.B.iii: IrfanView: Review Raster Image Files (if necessary) ...................................................... 11
1.B.iv: Inkscape—Review Vector Images (as necessary) ............................................................. 12
1.B.v: VLC Media Player—Review Audio and Video Files (as necessary) ............................ 13
1.C: Identification of Restricted Content ............................................................................... 14
1.D: Creating the Accession Record ........................................................................................ 14
Phase 2: The Migration of Content to the Interim Repository ............................... 16
2.A: Establishing Directories and Gaining Access to the Interim Repository ............ 16
2.B: Migration of Content from Removable Media ............................................................. 17
2.B.i: Option 1—Duke DataAccessioner ................................................................................................ 18
2.B.ii: Option 2—DirSyncPro......................................................................................................................21
2.B.iii: Handbrake—DVD Movies..............................................................................................................26
2.B.iv: Windows Media Player—Audio CDs ........................................................................................ 26
2.C: Photographing Removable Media ................................................................................... 26
2.D: Migration of Content from Other Sources/Storage Environments ...................... 28
2.D.i: Tools ........................................................................................................................................................... 28
2.D.ii: Conventions ........................................................................................................................................... 28
Phase 3: Processing .............................................................................................................. 29
3.A: Microsoft Forefront Endpoint Protection—Perform a Virus Scan ....................... 29
3.B: Backup Content .................................................................................................................... 30
3.C: ReNamer—Normalize File and Folder Names ............................................................. 31
3.D: Identity Finder—Scan for Sensitive / Personally Identifiable Information ...... 34
3.E: Appraisal ................................................................................................................................ 40
3.E.i: TreeSize Professional—Analyze Content and Structure ................................................... 40
3.E.ii: Quick View Plus—Review Text-Based Documents and Image Files .......................... 48
3.E.iii: IrfanView: Review Raster Image Files (if necessary) ....................................................... 49
1.B.iii: IrfanView: Review Raster Image Files (if necessary) ...................................................... 49
3.E.iv: Inkscape—Review Vector Images (as necessary)..............................................................50
3.E.v: VLC Media Player—Review Audio and Video Files ............................................................ 51
3.F: TriD—Add Extensions to Unidentified Files ................................................................ 51
3.G: Separations ............................................................................................................................ 53
3.G.i: Removing One or More Folders to the Separations Directory ....................................... 53
3.G.ii: Removing Specific “File Group”s to the Separations Directory .................................... 56
3.H: Arrangement ......................................................................................................................... 57
3.I: File format conversion ........................................................................................................ 57
3.J: Package Materials for Deposit .......................................................................................... 61