SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 87
Traditional methods of registration include library accounts and registration upon entering the archives. Online methods
include IP range restriction, Shibboleth authentication, and tracking from web analytics such as Google Analytics.
We don’t, but this is an interesting thought, and we may.
Will depend on the materials.
With online access no, but if one is using the object in the reading room, there is a registration process.
Other Comments
It would depend. Not for our LUNA collections, but if we allowed in-reading room use, yes.
We will be exploring this issue at a later time and cannot provide a response until our exploration of this topic concludes.
additional coMMentS
25. Please submit any additional information about processing and managing born-digital materials at
your institution that may assist the authors in accurately analyzing the results of this survey. N=20
As much as possible we treat all archival content the same way in terms of policies and procedures. For born-digital the
main differences are technological issues that are mainly internal and do not affect patron policies.
For university institutional records, the Records Manager will be heavily influential in acquiring born-digital materials
that are authentic and reliable by working with creators before records are created and will have to work closely with
Archives staff in ensuring their authenticity and reliability are preserved during their transfer to archival custody.
In early stages of managing born-digital materials beyond basic content such as e-dissertations and theses. Currently
assessing future directions for growing born-digital collections, including many of the questions raised in this survey.
Libraries and Archives both report to CIO. Digital curation approached differently due to different missions, but Libraries
and Archives collaborate where we can.
Other than ingest, access, and preservation issues, we don’t treat born-digital materials any differently than we do
paper materials. We intend to apply the same policies and procedures to born-digital materials wherever possible.
Policies and practices differ across special collections units within the library, although our collaboration is increasing as
we seek to find shared solutions. Variances in practice are clarified in comments throughout the survey.
Processing and management of born-digital materials in the library and across the university has been somewhat
fragmented, developing within functional “silos” over time. Current campus-wide information systems planning
initiatives and also strategic planning within the library will reduce this fragmentation of effort and facilitate future
management and larger-scale ingest of born-digital special collections and university archives materials. One important
aspect of these initiatives will probably be the development of digital repositories that can be used by different groups
within the university with similar storage and access needs.
Separate from Special Collections, the institutional repository ingests research data, non-commercial e-only publications,
and electronic theses and dissertations.
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