192 · Representative Documents: Workflows
Beinecke Rare Book & Manuscript Unit, Processing Manual. Electronic Files
Physical Description: 227 megabytes (2,215 files)
220.127.116.11 Description of the Papers scopecontent
The existence of computer media or electronic files can be noted in the Description of
the Papers. Otherwise, if electronic files are arranged at the series level, this can be
discussed in the series scope and content note.
If electronic files have been printed out, rather than left in electronic form, this should
be noted. If they have been printed out because the electronic file was damaged or
otherwise problematic, be sure to note that the file was “salvaged” from the electronic
version. If some files are printed out and others are left in electronic form, provide the
rationale for this decision.
18.104.22.168 Information about Access accessrestrict and phystech
Access restrictions on original media and files should be noted in the Access Restrict
element in accordance with DACS 4.2. Use the following format: [Container
type] [number or span] ([type of media]): Restricted Fragile Material. Reference copies
[may be requested/are available]. Consult Access Services for further information. For
Box 4 (computer disks): Restricted Fragile Material. Reference copies of electronic files
may be requested. Consult Access Services for further information.
Box 14 (laptop computer): Restricted Fragile Material. Reference copies of electronic
files are available. Consult Access Services for further information.
Technical requirements for patron access to copies are meant to be noted in the Physical
Characteristics/Technical Requirements element in accordance with DACS 4.3.5 but,
because the this element is rarely used in YUL finding aids, this information will
be added to the access restriction in the Access Restrict element if appropriate.