96 · Representative Documents: Job Descriptions
michigan State univerSity
Electronic Records Archivist
December 2011
Archivist I
Electronic Records Archivist
Responsibilities: The Electronic Records Archivist I is responsible for developing and
implementing workflows and processes enabling the effective acquisition, description,
access, management and preservation of a broad range of digital content, including
university records, websites, email, and personal digital archives. Reporting to the
Director of the University Archives & Historical Collections, this position works closely
with other archivists, librarians, information technologists and records creators
throughout the university.
The Electronic Records Archivist I will manage day-to-day activities in conjunction with
the development and management of repository services, the web archiving program, and
a wide variety of born-digital records ingest and access initiatives. The archivist will take
the lead in identifying digital records of continuing institutional value and in developing
strategies for long-term preservation and access. The archivist will be expected to remain
current with emerging standards and professional best practices and be able to manage
complex projects, coordinate multiple activities and tasks, supervise part-time staff and
student employees, and assist in the dissemination of the University Archives’ electronic
records project activities.
In addition, the Electronic Records Archivist will counsel and train administrative and
academic units in electronic record-keeping processes and workflow that best meet the
unit’s business needs and compliant with university, state and federal policy. The
Electronic Records Archivist I will also perform regular archival duties, including
reference service rotations, departmental service and outreach activities as assigned. The
archivist will perform other professional functions as needed.
Requirements: Minimum qualifications are a M.A. in Information Science, Library
Science, Archival Science, or related field, and a graduate of an archival education
program that meets the guidelines of the Society of American Archivists. In addition, an
Archivist I must have one or more years of professional experience. The individual
should be familiar with cataloging techniques, MARC, DACS, and EAD. The individual
must demonstrate knowledge of the management of electronic records and expertise in
working with electronic records. Experience processing archival collections and archival
reference services required. The individual must be comfortable working with minimal
supervision, have good interpersonal and communication skills, and be an effective
contributor to team projects.
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