SPEC Kit 329: Managing Born-Digital Special Collections and Archival Materials · 183
univerSity of virginia
AIMS Whitepaper. Appendix E: Sample Processing Plans
4. Yale University: Tobin Collection Processing Plan
Processing Work Plan
Archivist: Mark A. Matienzo
Date: June 7, 2011
Collection title: James Tobin papers
Creator: Tobin, James
Current call number(s): MS 1746, Accession 2004-M-088
Provenance: Gift of Elizabeth Tobin, 2004.
Extent: 8.75 linear feet; 27 3.5” inch diskettes (35.7 MB)
Research strengths: correspondence regarding professional activities; working and final drafts of conference papers,
periodical columns, and other publications.
Types of electronic records present: Correspondence (e-mail and computer-written letters); writings; spreadsheets
and graphs; office files (biographical statements, calendars, publication lists, etc.), course materials. Files are primarily
WordPerfect and Lotus 1-2-3; some Quicken files exist; e-mail is in text form, either in Eudora mailboxes individu-
ally saved text files.
Significant preservation concerns: See file formats above. Most significant concern is Lotus 1-2-3 files; several should
be considered compound objects with graphs and formatting information.
Current: Minimal. Labels from individual diskettes have been transcribed as component titles within finding
Proposed enhancement: Description should follow executed organization as specified below.
Recommended description work for later: see under organization.
Current: Hard to determine. Paper records do not seem to have a coherent overall organization, with the
exception of the correspondence; however, correspondence is still scattered between “Letters to Jim,”
“Professional Correspondence”, “Nobel Prize Correspondence,” and “Personal Correspondence.” Writings
are very disorganized;
Diskettes appear to be used as transfer media for files between his office, his home, and his cottage in
Wisconsin. A few disks, or sets thereof, show some grouping based on type of records, such as “office files”
(publication lists, telephone lists/address books) and letters that Tobin wrote in WordPerfect. Writings are
not grouped together thematically.
Proposed arrangement: Arrangement should be based on record types. Within the electronic records for
this accession, logical groupings and subgroupings are as follows:
Correspondence, 1992-2001 and undated
Correspondence written using WordPerfect, 1992-2000
o E-mail, 1996-2001 and undated
Course materials for Economics 480B, 1998
Lotus 1-2-3 spreadsheets, 1992-1997
AIMS: An Inter-Institutional Model for Stewardship
Appendix E: Sample Processing Plans 11