78 · Survey Results: Survey Questions and Responses
Copyright: copyright statement in tagged metadata. Software upgrade/migration: purchasing new software and
hardware. Limiting access to private collections: through software, some collections are only accessible in-house or
through restricted IP.
Copyright: might actually be less of an issue than with some of our legacy analog collections, but people send digital
content without deeds of gift just as they do analog collections. We’ve had some success with getting people to agree
to CC licenses. Limited resources for development and support of repository, digital collection management system,
etc.: we do not have as much programming support as we would like, for example. We do the best we can with what
we have, maintaining a commitment to standards and trying to preserve what is essential about both context and
content. Arrangement and description: image filenames assigned by creators (or their cameras) can be meaningless
and/or misleading, particularly when they are presented to the public as the identifier for ordering a copy of the image.
In cases like this, where the original filenames were not essential or meaningful, we have renamed files. We have not yet
received a collection that contains a significant amount of textual digital content; we anticipate different but substantial
issues when we get to that frontier.
Copyright: we have required users to log in in order to access materials subject to copyright protection. User experience:
presently, there are a number of access methods and systems in place that are not integrated. Users need to move
between the disparate systems and understand how to use each system in order to encounter different parts of a single
collection. We seek a solution that will be an easier way to integrate the experience into one interface. Managing access
levels: we would like more access control granularity than we presently have. Rather than having collections accessible
to all of the world, or all of those on the campus network or with a login. We have not yet begun discussions about how
to address this issue.
Copyright. Workflow, including arrangement and description. Preservation.
Currently, materials are not in an organized database that is accessible online or easy for users to access while at the
library, so basically materials that are born-digital are not really accessible at all.
Describing the large volume of born-digital materials in a scalable and practical way. To address this challenge, we
are exploring the possibility of adding high level or accession level “preliminary descriptions” to the online catalog,
before the records have been processed by archival staff. This applies to both born-digital records as well as traditional
records. We need a better understanding of how to effectively index, search, and render results for the large volume
(petabytes) of born-digital and digitized records, for a large variety of file formats. We are aiming to address this
challenge by seeking assistance from a search expert to help us optimize search and display of electronic records in
our online catalog. Reviewing the large volume of born-digital materials for access or use restrictions prior to making
them available. The current review model and workflow is not scalable or sustainable. This challenge has not yet been
Determining how to collection and to manage born-digital materials. Determining staff resources for management of
born-digital materials. Determining funding needs and resources for management of born-digital materials.
Development of an interface for patron access. Copyright. Confidential/restricted content.
Donor restrictions requiring in-house use only: in-house provision, despite user unhappiness. Copyright: take down
notices, disclaimers, risk assessment.
For personal materials, the lack of a repository. We have not adequately addressed this issue.
How to deal with materials that are under copyright or otherwise of a more restricted nature. Our current systems are
intended to support an open model of preservation to access. We are beginning to address the divergent needs for
archive space with limited or no access and how best to manage it. We are also evaluating our collecting policies to
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