110 · Representative Documents: Job Descriptions
York University
Archivist, Digital Projects and Outreach
ARCHIVIST, DIGITAL PROJECTS &OUTREACH
York University Libraries invite applications for the position of Archivist with the Clara Thomas
Archives &Special Collections. The successful candidate will be responsible for the stewardship of
digital assets including the management of born-digital records and the creation of digital collections
from analog documents (such as sound and moving image recordings, photographs and textual
materials), as well as processing records in a wide variety of other media. This is a tenure-track
position for an archivist with up to three years of post-graduate experience.
York University offers a world-class, modern, interdisciplinary academic experience in Toronto,
Canada's most multicultural city. York is at the centre of innovation, with a thriving community of
almost 60,000 faculty, staff and students who challenge the ordinary and deliver the unexpected.
The Clara Thomas Archives &Special Collections is a department of York University Libraries
holding over 700 metres of university records over 2,400 metres of private and institutional papers
and an extensive collection of non-textual materials. Special Collections has over 20,000 volumes of
published Canadiana, including Canadian pamphlets. Additional information on holdings and services
can be found at: http://www.library.yorku.ca/ccm/ArchivesSpecialCollections/index.htm
Responsibilities:
The Archivist works within a collaborative and team environment. The incumbent will be an
enthusiastic and innovative individual who demonstrates leadership in the creation, development,
maintenance and support of digital archival holdings. He/she will work closely with the Digital
Initiatives Librarian to develop and implement policies and procedures for the capture, storage and
long-term accessibility of these holdings. Working with the Web Librarian, the successful candidate
will provide leadership in the development, management and maintenance of the departmental web
presence. He/she will show leadership in the development and implementation of a
communications/outreach plan for the Clara Thomas Archives and Special Collections. Assists the
Head with securing grants and other funding to support digital projects. He/she will be regularly
involved in the provision of reference and research services as well as in the appraisal,
acquisition, arrangement, RAD-based description, and physical processing of private papers and
university records. Will participate in instruction of undergraduate and graduate students in the use of
archival holdings. The incumbent will be committed to scholarship, professional development and
service.
Qualifications:
• Master’s in archival studies from a graduate programme conforming to the Association of
Canadian Archivists’ Guidelines for the Development of a Two-Year Curriculum for a
Master’s of Archival Studies, or MLS (or equivalent) with concentration in professional
archival education
• Up to three years of professional archival experience in an established archive, preferably in
an academic setting
• Demonstrated experience in using computer applications for the management of archival
holdings and the creation of digital documents for outreach via virtual exhibits, blogs etc.
• Awareness of funding opportunities and of the grant-writing process
• Demonstrated experience in the creation of promotional materials for cultural programming
(preferably archives)
• Demonstrated knowledge of media conversion technologies
• Demonstrated knowledge of the creation and management of electronic records
• Demonstrated project management skills
• Excellent oral and written communication and instruction skills
• Excellent organizational, analytical and interpersonal skills
• Ability to work independently and in collaboration with others
• Ability to manage a complex workload in a timely, effective manner with minimum
supervision
• In-depth knowledge of current trends and issues in archives, including RAD and EAD
York University
Archivist, Digital Projects and Outreach
ARCHIVIST, DIGITAL PROJECTS &OUTREACH
York University Libraries invite applications for the position of Archivist with the Clara Thomas
Archives &Special Collections. The successful candidate will be responsible for the stewardship of
digital assets including the management of born-digital records and the creation of digital collections
from analog documents (such as sound and moving image recordings, photographs and textual
materials), as well as processing records in a wide variety of other media. This is a tenure-track
position for an archivist with up to three years of post-graduate experience.
York University offers a world-class, modern, interdisciplinary academic experience in Toronto,
Canada's most multicultural city. York is at the centre of innovation, with a thriving community of
almost 60,000 faculty, staff and students who challenge the ordinary and deliver the unexpected.
The Clara Thomas Archives &Special Collections is a department of York University Libraries
holding over 700 metres of university records over 2,400 metres of private and institutional papers
and an extensive collection of non-textual materials. Special Collections has over 20,000 volumes of
published Canadiana, including Canadian pamphlets. Additional information on holdings and services
can be found at: http://www.library.yorku.ca/ccm/ArchivesSpecialCollections/index.htm
Responsibilities:
The Archivist works within a collaborative and team environment. The incumbent will be an
enthusiastic and innovative individual who demonstrates leadership in the creation, development,
maintenance and support of digital archival holdings. He/she will work closely with the Digital
Initiatives Librarian to develop and implement policies and procedures for the capture, storage and
long-term accessibility of these holdings. Working with the Web Librarian, the successful candidate
will provide leadership in the development, management and maintenance of the departmental web
presence. He/she will show leadership in the development and implementation of a
communications/outreach plan for the Clara Thomas Archives and Special Collections. Assists the
Head with securing grants and other funding to support digital projects. He/she will be regularly
involved in the provision of reference and research services as well as in the appraisal,
acquisition, arrangement, RAD-based description, and physical processing of private papers and
university records. Will participate in instruction of undergraduate and graduate students in the use of
archival holdings. The incumbent will be committed to scholarship, professional development and
service.
Qualifications:
• Master’s in archival studies from a graduate programme conforming to the Association of
Canadian Archivists’ Guidelines for the Development of a Two-Year Curriculum for a
Master’s of Archival Studies, or MLS (or equivalent) with concentration in professional
archival education
• Up to three years of professional archival experience in an established archive, preferably in
an academic setting
• Demonstrated experience in using computer applications for the management of archival
holdings and the creation of digital documents for outreach via virtual exhibits, blogs etc.
• Awareness of funding opportunities and of the grant-writing process
• Demonstrated experience in the creation of promotional materials for cultural programming
(preferably archives)
• Demonstrated knowledge of media conversion technologies
• Demonstrated knowledge of the creation and management of electronic records
• Demonstrated project management skills
• Excellent oral and written communication and instruction skills
• Excellent organizational, analytical and interpersonal skills
• Ability to work independently and in collaboration with others
• Ability to manage a complex workload in a timely, effective manner with minimum
supervision
• In-depth knowledge of current trends and issues in archives, including RAD and EAD
