126  ·  Representative Documents:  Digital Projects
Emory University
Commonwealth Project Charter
4. We will implement the agreed-upon scope of the project.
5. Neither DiSC nor the Library assumes responsibility for sustaining the project beyond the
two years of this agreement.
6. The project should be well-documented, including the documentation required for
ongoing support, and the documentation preserved by the project manager. The
documentation will be provided to the project initiator.
COMMUNICATION 
Project members will make every effort to keep in regular contact by email or other electronic
means. The preferred means of communication will be email. 
DEADLINES 
Project members will make every effort to attend meetings as arranged. If unable to attend, they
will communicate this to the project manager as soon as possible. 
 
Project members will jointly establish and attempt to meet self-imposed deadlines, in part
through providing the project manager with lists of commitments, so that reminders will be sent
out as a matter of routine. 
FINANCIAL ARRANGEMENTS 
Requests for reimbursement must be accompanied by receipt and submitted in writing to the
DiSC Coordinator. Reimbursements will not exceed the amount approved for the project,
regardless of actual expenses. 
DISSEMINATION 
Any and all project members may use the project as an example in presentations, papers,
interviews, and other media opportunities. They may describe and discuss the project on their
web sites. The name of the project should be used widely; wherever possible, publications,
presentations, etc. should mention the names of the other project members who were directly
involved. 
 
For presentations or papers where this work is the main topic, all team members who worked
directly on this subproject should be co-authors. Any member can elect at any time not to be
listed, but may not veto publication. 
 
For presentations or papers that spin off from this work, only those members directly involved
need to be listed as co-authors. The others should be mentioned if possible in the
acknowledgments, credits, or article citations. 
 
All project participants may list the project on their curriculum vitae, and should attempt to
describe their contributions honestly and comprehensively. 
 
In accordance with grant requirements, the project initiator will provide a brief description of the
project to provide to the Mellon Foundation. 
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