SPEC Kit 315: Leave and Professional Development Beneﬁts · 147
Washington University in St. Louis
Tuition Reimbursement Program
WASHINGTON UNIVERSITY LIBRARIES
TUITION REIMBURSEMENT PROGRAM
The successful operation of an academic research library requires a staff that is competent in all
service and support areas. The staff must have up-to-date skills and knowledge that cover a broad
range of library and educational activities.
COURSES AT WASHINGTON UNIVERSITY
Washington University has greatly enhanced its tuition benefit and now provides 100% remission for
Washington University undergraduate courses and 50% remission for Washington University
graduate courses. These courses may be taken in either the evening or day program as long as there is
no conflict with the normal work schedule. All full-time library staff members are eligible for this
benefit. Employees should register for the courses with the appropriate department and then submit,
to the Benefits Office, the tuition assistance form available on the Human Resources website.
GRADUATE COURSES IN LIBRARY SCIENCE AT OTHER UNIVERSITIES
In compliance with the tax laws, current University policy permits the Library to pay for courses only
if they are job related. In keeping with this, the Library will continue to assist staff members in their
pursuit of the Master’s Degree in Library Science.
ELIGIBILITY and CRITERIA
All full-time library staff members who have completed their orientation period and are
enrolled in a graduate program in library science are eligible to participate in the program
assuming satisfactory job performance is maintained. To participate, employees should
complete and submit the Application for Course Approval/Tuition Reimbursement form
prior to registering for the course.
The designated amount of reimbursement will be given for only one (1) three credit hour
course during a semester or summer session. Prior approval of the Unit Supervisor, Head
and/or Associate Dean, and the Associate Dean for Administration is required. Courses
toward the completion of a doctorate degree are ineligible under this program.
For graduate courses in Library Science, the Library will reimburse up to $400. Please note
that tuition reimbursement for all graduate courses is taxable and is included in the
employee’s income for federal income tax purposes, under current IRS regulations, unless the
course is REQUIRED for the employee’s current job or satisfies certain express employer-
imposed conditions for continued employment. Reimbursement requests will be processed
only after the course has successfully been completed with a grade of C or better and
verification of the grade has been submitted to the office of the Associate Dean,
Administration. A copy of the paid tuition receipt must be submitted along with the grade
This statement is effective immediately and supersedes all other documents on this subject.