100 · Representative Documents: Travel Policies
North Carolina State University
NCSU Libraries Travel and Training Guidelines and Procedures
staffing and divisional needs and priorities. Each reviewer certifies that s/he has
verified that all required documentation accompanies the request, provides comments,
and indicates the priority level of the request and whether it is or is not supported. Once
the review process is completed, the applicant will be notified of the action taken by
return of a copy. With the exception of library-assigned travel, expenses are approved
on a line-item basis unless otherwise noted. Employees will be responsible for
expenses that exceed approved amounts. If circumstances beyond the traveler’s control
increase the anticipated cost of travel beyond any approved 20% revision to airfare
expense as described in Section V, the traveler should contact his/her department head
or assistant/associate director immediately AND submit a revised Travel Request Form.
Note: Finance and Business will not incur any expenses (such as pre-paying airfare or
registration) until an approved Travel Request Form (with all signatures) is on file.
Approvals Needed, Based on Type of Travel
Type of Travel
Dept.
Head
AD for
Unit
Asst/Assoc.
Dir.
Responsible
for funding
source* LTC** Director
Administrative,
Digital Library, IT
Training, Fellows, NC
LIVE, Distance
Learning
X X X X
Developmental X X X X X
Training X X X X
Release Time Only X X X
Regularly Assigned
Duty
X
*Administrative – Vice Provost and Director of Libraries
Digital Library, IT Training, – AD for Digital Library
Training, IT Training, Developmental, Fellows – AD for Organizational Design and
Learning
Distance Learning – Deputy Director
**LTC -consult the NCSU Libraries Intranet to determine the current chair of the
Library Travel Committee
North Carolina State University
NCSU Libraries Travel and Training Guidelines and Procedures
staffing and divisional needs and priorities. Each reviewer certifies that s/he has
verified that all required documentation accompanies the request, provides comments,
and indicates the priority level of the request and whether it is or is not supported. Once
the review process is completed, the applicant will be notified of the action taken by
return of a copy. With the exception of library-assigned travel, expenses are approved
on a line-item basis unless otherwise noted. Employees will be responsible for
expenses that exceed approved amounts. If circumstances beyond the traveler’s control
increase the anticipated cost of travel beyond any approved 20% revision to airfare
expense as described in Section V, the traveler should contact his/her department head
or assistant/associate director immediately AND submit a revised Travel Request Form.
Note: Finance and Business will not incur any expenses (such as pre-paying airfare or
registration) until an approved Travel Request Form (with all signatures) is on file.
Approvals Needed, Based on Type of Travel
Type of Travel
Dept.
Head
AD for
Unit
Asst/Assoc.
Dir.
Responsible
for funding
source* LTC** Director
Administrative,
Digital Library, IT
Training, Fellows, NC
LIVE, Distance
Learning
X X X X
Developmental X X X X X
Training X X X X
Release Time Only X X X
Regularly Assigned
Duty
X
*Administrative – Vice Provost and Director of Libraries
Digital Library, IT Training, – AD for Digital Library
Training, IT Training, Developmental, Fellows – AD for Organizational Design and
Learning
Distance Learning – Deputy Director
**LTC -consult the NCSU Libraries Intranet to determine the current chair of the
Library Travel Committee
