Leave and Professional Development Benefits, SPEC Kit 315 (December 2009)

Martyniak, Cathleen; Keith, Brian

SPEC Kit 315: Leave and Professional Development Benefits · 107
Professional Development/Sabbatical/Short Leave Policies

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106 · Representative Documents: Travel Policies
Northwestern University
Travel Policy
3
• Employees whose salary is in the lower 15% of salaries and who are not new librarians will be given an
additional $200.00 per year as long as the salary remains in the lower 15%.
Employees who are eligible for either provision will be notified of their status in the annual travel memo, which will
include the total amount of the allowance (base +supplement) available to them.
All requests for non-administrative travel must be submitted using the travel request form. A request for travel may
be made at any time during the year and is submitted to the immediate supervisor for approval. This approval is for
consideration of the relevance of the travel as well as the consideration of the time off. Each eligible employee is
free to use his or her travel allowance for any travel which:
• is relevant to the individual’s employment
• is in compliance with University guidelines for travel and
• has been approved in advance by the supervisor.
Within the parameters of the travel allowance, employees are not limited to a specific amount of money per single
trip provided the expenses for which reimbursement is expected follow University guidelines for travel. Exempt
employees are free to choose to spend the total travel allowance on one trip or spread it over a number of trips.
There is no roll over of funds to the next year nor is there borrowing from one year to pay for travel in the previous
year.
Staff will notify their supervisor if not taking a trip for which approval was granted.
Within four weeks of the completion of the travel, the employee should complete a travel expense form and submit
appropriate travel receipts to the Business and Finance Office to obtain reimbursement. In accordance with
University policy, the signature of a supervisor is needed on the request for reimbursement.
International travel:
International travel is funded either as administrative or non-administrative travel, whichever is appropriate.
Employees traveling internationally should use the procedure for the type of travel they are requesting, as described
above. No extra funding will generally be available for non-administrative international travel. However, if the
employee can demonstrate that part of the trip fulfills the criteria for administrative travel, the employee may submit
a blended proposal for reimbursement of expenses for the administrative portion.
REPORTING
It is expected that employees who engage in travel for which there is either time off or funding given, will share the
benefits of their attendance with their colleagues in an appropriate form such as a written brief report or a verbal
report at a departmental meeting, a meeting with interested parties or other forum. Not all meetings, such as annual
ALA meetings need to be reported on in detail, however, sharing relevant information from the ALA or other
similar professional meetings is always welcomed.
Historical notes: Originally issued Dec. 15, 1976. Revised: April 30, 1993 and August 29, 2002. Issued as Policy &
Procedure Manual p. 90-95A (Chapter II). Modified: August 29, 2002. Revision submitted to the Assembly for
approval: April 2, 2007. Revisions approved by the Assembly: April 16, 2007. Administrative Committee approved
Policy: June 19, 2007

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SPEC Kit 315: Leave and Professional Development Benefits (December 2009) resources

108 · Representative Documents: Professional Development/Sabbatical/Short Leave Policies
Brigham Young University
Faculty Leaves Policy: Professional Development Leave
Brigham Young University
FACULTY LEAVES POLICY
29 August 2005
PROFESSIONAL DEVELOPMENT LEAVE
Professional Development Plan
Professional development involves an ongoing plan to enhance professional expertise, increase
creativity, and produce more proficient scholars and teachers. Professional development includes
a balanced program of professional leaves, reading, improvement of teaching technique,
innovative course development, creative work, research, artistic production and involvement in
community service and/or activity in professional organizations. Upon returning from a
Professional Development Leave, the faculty member is expected to provide a summary of his or
her experience for the benefit of colleagues and other interested parties. Guidelines set forth by
the department or college determine how and when this summary is to be presented.
Each faculty member should formulate a professional development plan. This plan may include
Professional Development Leaves. The department chair should review the professional
development plan as part of the faculty member s Annual Stewardship Interview. (See the Rank
and Status Policy, Section 3.1.4.)
Granting of Professional Development Leaves
Generally, a Professional Development Leave is approved for up to one year. Under special
circumstances, a Professional Development Leave may be extended. The faculty member is
guaranteed employment at BYU at the conclusion of a Professional Development Leave, unless
terminated for cause. A request for Professional Development Leave requires written
justification for the leave and initial approvals at the department and college levels. (Refer to the
Leave of Absence Application form.) After the initial approvals are obtained, the dean forwards
the request along with the written justification to the Associate Academic Vice President Faculty
who determines if the request should be submitted for final approval. Final approval is granted
by the President and the Office of the Commissioner of Church Education.
Purposes of Professional Development Leaves
Purposes which may justify the granting of a Professional Development Leave include:
A significant extension of professional knowledge, experience, or skills beyond those already
possessed in research, creative activities, informational competency, or teaching ability,
A renewal of professional knowledge or skills in the faculty member s field,

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SPEC Kit 315: Leave and Professional Development Benefits (December 2009) resources