79 SPEC Kit 360: Learning Analytics COLORADO STATE UNIVERSITY Information Collection and Personal Records Privacy http://policylibrary.colostate.edu/policyprint.aspx?id=493 Sensitive personal information includes social security number information, personally identifiable health information, personally identifiable financial information including credit card information, personnel and student performance information, proprietary research and academic information, student and staff ID photos, and any other sensitive personal information that through disclosure may adversely affect an individual and/or the University. Family Educational Rights and Privacy Act (FERPA): Federal law protecting students’ education records from disclosure by the University to anyone other than the student without the student’s consent, unless a specific exception applies. RamCard: the official student and employee identification card issued by the University, including the official digital photo, the “RamCard ID Photo.” POLICY STATEMENT It is Colorado State University's policy to collect and store the least amount of personally identifiable information required to fulfill its required duties and responsibilities, or to complete a particular transaction or as required by law. This policy applies to the collection and storage of all personally identifiable information, regardless of the source or medium. For site administration functions, information (other than personal information linked to a particular individual) is collected for analysis and statistical purposes of website navigation. This information is used to help diagnose problems, assess what information is of most interest, determine technical design specifications, identify system performance or problem areas, and for other administrative functions. Such information is not subject to this policy but is covered by the IT Security Policy. Students may choose whether or not to provide personal information to Colorado State University via the Internet. If a student chooses not to provide the personal information requested, the student may still visit most of Colorado State University's websites, but may be unable to access certain options, offers, and services. The digital student identification picture, the RamCard ID photo, is considered personally identifiable information within the education record of the student. Student identification photos are provided digitally for use by course instructors and other CSU faculty and staff who have a legitimate educational purpose to view student
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