117 SPEC Kit 360: Learning Analytics JOHNS HOPKINS UNIVERSITY Policy on Access and Retention of Research Data and Materials http://dms.data.jhu.edu/wp-content/uploads/sites/27/2016/08/JHUDataRetentionPolicy2008_ WithAppendices.pdf JOHNS HOPKINS UNIVERSITY POLICY ON ACCESS AND RETENTION OF RESEARCH DATA AND MATERIALS January 2, 2008 INTRODUCTION The following policy paper contains parameters for Research Data and Materials Management (hereafter to be referred to as Research Data). In recent years, the amount of scrutiny and inquiry into Research Data has increased from a variety of sources, which has prompted efforts at Johns Hopkins and elsewhere to evaluate and update their Research Data Management practices. The purpose of this policy is to protect researchers and the university. These measures are designed to address compliance requirements for researchers while diffusing some of the burden associated with Research Data Management. At Johns Hopkins, the department, research administration, divisional and university administration and the researcher are partners in managing and protecting the Research Data produced at the university. This policy provides an umbrella approach to Research Data Management across the university. Divisional and other policies may also apply but are not to conflict with the overarching policy. This policy has been carefully designed to serve the best interests of our researchers and the university in management of Research Data. This policy is designed to complement, not supersede, other policies of the Johns Hopkins University including (but not limited to) protection of human subjects, HIPAA, intellectual property, financial management, etc. This policy does not apply to academic issues. 1. DEFINITIONS RESEARCH DATA AND MATERIALS: Research Data is defined as information recorded in physical form, regardless of form or the media on which it may be recorded. For the purposes of this policy, Research Data is further defined as including any records that would be used for the reconstruction and evaluation of reported or otherwise published results. Research Data also includes materials such as unmodified biological specimens, environmental samples, and equipment. Examples of Research Data and Materials include laboratory notebooks, notes of any type, photographs, films, digital images, original biological and environmental samples, protocols, numbers, graphs, charts, numerical raw experimental results, instrumental outputs from which Research Data can be derived and other deliverables under sponsored agreements. PRIMARY RESPONSIBLE INVESTIGATOR: The individual who bears primary responsibility for technical, programmatic, fiscal, and administrative requirements of the project. 2. APPLICABILITY OF POLICY: This Policy on Access and Retention of Research Data and Materials shall apply to all Johns Hopkins University faculty, staff, postdoctoral fellows, students and any other persons, including consultants, involved in the design, conduct or reporting of research performed at or under the auspices of the University.
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