Learning Analytics, SPEC Kit 360

Perry, Michael R.; Briney, Kristin A.; Goben, Abigail; Asher, Andrew; Jones, Kyle M. L.; Robertshaw, M. Brooke; Salo, Dorothea

106 Data Security Policies Data Security Policies

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SPEC Kit 360: Learning Analytics (September 2018) resources

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105 SPEC Kit 360: Learning Analytics WESTERN UNIVERSITY Official Student Record Information Privacy Policy https://www.uwo.ca/univsec/pdf/academic_policies/general/privacy.pdf Academic Handbook, General, Privacy Page 6 Issued: 2008 08 club access to student addresses. (h) Affiliated Colleges and Other Institutions The University will disclose information in an Official Student Record to its Affiliated Colleges on a need to know basis and in accordance with the terms of the Affiliation Agreement between the University and its Affiliated Colleges. In addition, the University will disclose information in an Official Student Record to other institutions to the extent required for a particular course or program (e.g. off-campus placements, internships, joint programs). (i) Agents of the University The University may contract with external agents for the provision of goods or services. These agents may range in size from nation-wide companies to individuals providing volunteer support. As part of the arrangements between the University and the agent, there may be a requirement to disclose certain student information to the agent. However, any such disclosure will be governed by a confidentiality agreement between the University and the agent that specifies the purpose(s) of the disclosure and the University’s expectations with respect to confidentiality. 5. Custody, Storage and Retention of Official Student Records The University maintains Official Student Records in electronic or paper form. Electronic records contain information required to monitor the progress and performance of students, produce periodic performance reports, and provide attestations of achievement and official transcripts of academic records. They also form the basis of management information needed for the operation of the University and for enrollment reports and statistical information required by government agencies. All portions of the electronic student academic record needed to produce official transcripts are maintained indefinitely. As these records are retained on a permanent basis they will be reviewed periodically, especially at times of an upgrade of the electronic records system or migration to a new system. Metadata pertaining to the system itself will be maintained in hard copy form in the University Archives. Other information in electronic and paper form is retained or disposed of according to the Disposition and Retention Schedules prepared in consultation with the University Archives.

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SPEC Kit 360: Learning Analytics (September 2018) resources

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105 SPEC Kit 360: Learning Analytics WESTERN UNIVERSITY Official Student Record Information Privacy Policy https://www.uwo.ca/univsec/pdf/academic_policies/general/privacy.pdf Academic Handbook, General, Privacy Page 6 Issued: 2008 08 club access to student addresses. (h) Affiliated Colleges and Other Institutions The University will disclose information in an Official Student Record to its Affiliated Colleges on a need to know basis and in accordance with the terms of the Affiliation Agreement between the University and its Affiliated Colleges. In addition, the University will disclose information in an Official Student Record to other institutions to the extent required for a particular course or program (e.g. off-campus placements, internships, joint programs). (i) Agents of the University The University may contract with external agents for the provision of goods or services. These agents may range in size from nation-wide companies to individuals providing volunteer support. As part of the arrangements between the University and the agent, there may be a requirement to disclose certain student information to the agent. However, any such disclosure will be governed by a confidentiality agreement between the University and the agent that specifies the purpose(s) of the disclosure and the University’s expectations with respect to confidentiality. 5. Custody, Storage and Retention of Official Student Records The University maintains Official Student Records in electronic or paper form. Electronic records contain information required to monitor the progress and performance of students, produce periodic performance reports, and provide attestations of achievement and official transcripts of academic records. They also form the basis of management information needed for the operation of the University and for enrollment reports and statistical information required by government agencies. All portions of the electronic student academic record needed to produce official transcripts are maintained indefinitely. As these records are retained on a permanent basis they will be reviewed periodically, especially at times of an upgrade of the electronic records system or migration to a new system. Metadata pertaining to the system itself will be maintained in hard copy form in the University Archives. Other information in electronic and paper form is retained or disposed of according to the Disposition and Retention Schedules prepared in consultation with the University Archives.

107 SPEC Kit 360: Learning Analytics BOSTON COLLEGE Data Security Policy http://www.bc.edu/content/dam/files/offices/policies/pdf/policies/I/1-100-200.pdf INTRODUCTION The purpose of this policy is to outline essential roles and responsibilities within the University community for creating and maintaining an environment that safeguards data from threats to personal, professional and institutional interests and to establish a comprehensive data security program in compliance with applicable law. This policy is also designed to establish processes for ensuring the security and confidentiality of confidential information and to establish administrative, technical, and physical safeguards to protect against unauthorized access or use of this information. SCOPE This policy applies to all Boston College faculty and staff, whether full- or part-time, paid or unpaid, temporary or permanent, as well as to all other members of the University community. This policy applies to all information collected, stored or used by or on behalf of any operational unit, department and person within the community in connection with University operations. In the event that any particular information at Boston College is governed by more specific requirements under other University policies or procedures (such as the policy concerning Student Education Records), the more specific requirements shall take precedence over this policy to the extent there is any conflict. DEFINITIONS Information Resource. An Information Resource is a discrete body of information created, collected and stored in connection with the operation and management of the University and used by members of the University having authorized access as a primary source. Information Resources include electronic databases as well as physical files. Information derived from an Information Resource by authorized users is not an Information Resource, although such information shall be subject to this policy. Sponsors. Sponsors are those members of the University community that have primary responsibility for maintaining any particular Information Resource. Sponsors may be designated by a Vice President or Dean in connection with their administrative responsibilities (as in the case of the University Registrar with respect to student academic records), or by the actual sponsorship, collection, development, or storage of information (as in the case of individual faculty members with respect to their own research data, or student grades). Data Security Officers. Data Security Officers are those members of the University community, designated by their University Vice President or Dean, who provide administrative support for the implementation, oversight and coordination of security procedures and systems with respect to specific Information Resources in consultation with the relevant Sponsors. Users. Users include virtually all members of the Boston College community to the extent they have authorized access to University Information Resources, and may include students, faculty, staff, contractors, consultants and temporary employees and volunteers. Data Security Committee. The Data Security Committee shall be chaired by the Executive Vice President and shall include the following Vice Presidents or their representatives: the Provost, the Financial Vice President and Treasurer, the Vice President for Information Technology, the Vice President for Human Resources, and the General Counsel. Title: Data Security Policy Code: 1-100-200 Date: 12-31-10rev Approved: WPL

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Page 1Survey Results click to expand contents

Page 42Representative Documents click to expand contents

Page 43Library Privacy Statements and Policies click to expand contents

Page 77Institution Privacy Policies click to expand contents

Page 106Data Security Policies click to expand contents

Page 145Selected Resources click to expand contents

SPEC Kit 360: Learning Analytics (September 2018) resources

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