98 · Representative Documents: Arrangement Guidelines
Library of Congress
Common and Useful Information Elements for Cataloging Pictorial Materials
http://www.loc.gov/rr/print/tp/Common%20Information%20Elements.pdf
p. 2 of 3
Area Element(s) Collection-Level Example Item-Level Example
Scope &content
Photographs showing African
Americans in different situations
including military life, schools,
and civil rights activities. Also
many portraits.
Portrait shows Sojourner Truth, an
African American abolitionist and
women’s rights advocate, holding her
knitting while seated by a table. She
sold this portrait to raise money to
support herself.
Arrangement
Arranged in 2 series: 1. Portraits
(alphabetical by sitter) 2. Subjects
(alphabetical by topic).
(not used)
Access points:
subjects
African Americans—History.
African Americans—Military life.
Civil rights.
Schools.
Truth, Sojourner, d. 1883.
African Americans—Women.
CONTENT &
STRUCTURE
(includes
subjects and
work types)
Access points:
work types
Portraits.
Photographs.
Portrait photographs.
Cartes de visite.
Access conditions
(general, physical,
and technical)
Access to the original photographs
is limited to special appointments
because the images are fragile.
(not used for this example)
Rights &
reproduction status
Rights status of individual images
varies. For general information see
reference aid: “Copyright …”
No known restrictions on publication.
Language Captions are in English the
collector wrote most. (not used for this example)
ACCESS &
USE
(restrictions)
Finding aids
List of portraits, subjects, and
photographers is available in a
finding aid.
(not used for this example)
Immediate source &
custodial history
Gift, Cole South, 1996. (not used for this example)
ACQUISITION
&APPRAISAL
Appraisal &accruals Additions are expected. (not used for this example)
Copies &originals
Photocopies provided for general
reference use. Selected items have
been digitized for viewing at …
Digital reproduction available at
http://hdl.loc.gov/loc.pnp/cph.3g06165.
Related archival
materials (not used for this example)
Forms part of the Cole South collection
of African American history
photographs.
RELATED
MATERIALS
Publications
(not used for this example)
Published in: Sojourner Truth /Nell
Painter. N.Y.: Norton, 1996, p. 185–
199.
GENERAL
NOTES
Notes on source of
title, condition,
exhibition, etc.
(not used for this example)
Printed below photo: I Sell the Shadow
to Support the Substance—Sojourner
Truth.
CONTROL of
DESCRIPTION
Processing work,
name, date, and
rules.
Described by ABC, Jan. 1997,
using DACS last rev. 2000.
Described by Elisabeth Parker, Feb.
2004, using Graphic Materials.
Library of Congress
Common and Useful Information Elements for Cataloging Pictorial Materials
http://www.loc.gov/rr/print/tp/Common%20Information%20Elements.pdf
p. 2 of 3
Area Element(s) Collection-Level Example Item-Level Example
Scope &content
Photographs showing African
Americans in different situations
including military life, schools,
and civil rights activities. Also
many portraits.
Portrait shows Sojourner Truth, an
African American abolitionist and
women’s rights advocate, holding her
knitting while seated by a table. She
sold this portrait to raise money to
support herself.
Arrangement
Arranged in 2 series: 1. Portraits
(alphabetical by sitter) 2. Subjects
(alphabetical by topic).
(not used)
Access points:
subjects
African Americans—History.
African Americans—Military life.
Civil rights.
Schools.
Truth, Sojourner, d. 1883.
African Americans—Women.
CONTENT &
STRUCTURE
(includes
subjects and
work types)
Access points:
work types
Portraits.
Photographs.
Portrait photographs.
Cartes de visite.
Access conditions
(general, physical,
and technical)
Access to the original photographs
is limited to special appointments
because the images are fragile.
(not used for this example)
Rights &
reproduction status
Rights status of individual images
varies. For general information see
reference aid: “Copyright …”
No known restrictions on publication.
Language Captions are in English the
collector wrote most. (not used for this example)
ACCESS &
USE
(restrictions)
Finding aids
List of portraits, subjects, and
photographers is available in a
finding aid.
(not used for this example)
Immediate source &
custodial history
Gift, Cole South, 1996. (not used for this example)
ACQUISITION
&APPRAISAL
Appraisal &accruals Additions are expected. (not used for this example)
Copies &originals
Photocopies provided for general
reference use. Selected items have
been digitized for viewing at …
Digital reproduction available at
http://hdl.loc.gov/loc.pnp/cph.3g06165.
Related archival
materials (not used for this example)
Forms part of the Cole South collection
of African American history
photographs.
RELATED
MATERIALS
Publications
(not used for this example)
Published in: Sojourner Truth /Nell
Painter. N.Y.: Norton, 1996, p. 185–
199.
GENERAL
NOTES
Notes on source of
title, condition,
exhibition, etc.
(not used for this example)
Printed below photo: I Sell the Shadow
to Support the Substance—Sojourner
Truth.
CONTROL of
DESCRIPTION
Processing work,
name, date, and
rules.
Described by ABC, Jan. 1997,
using DACS last rev. 2000.
Described by Elisabeth Parker, Feb.
2004, using Graphic Materials.
