SPEC Kit 333: Art & Artifact Management (December 2012)
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SPEC Kit 333: Art &Artifact Management · 97 Library of Congress Common and Useful Information Elements for Cataloging Pictorial Materials http://www.loc.gov/rr/print/tp/Common%20Information%20Elements.pdf p. 1 of 3 Common and Useful Information Elements for Cataloging Pictorial Materials Compiled by Helena Zinkham, June 2004 Prints &Photographs Division, Library of Congress, Washington, DC 20540-4730 The following ideas come from both formal cataloging standards and from practical experience with large collections as well as single images in digital imaging projects. Published guidelines, such as Graphic Materials (GM) and Describing Archives: A Content Standard (DACS), should be consulted for more detailed advice. The “Tips for Useful Description of Pictures” (on the last page) explains why some information elements are especially important for visual materials. Common Elements for Description &Cataloging The information elements are equally applicable to catalog records and finding aids. The elements appear in most encoding schemes (although the data name differs), including MARC21, Dublin Core, and EAD. The collection-level example is for a fictional group of photographs. The item-level example uses a real photograph (shown at right) associated for teaching purposes with the fictional collection. Area Element(s) Collection-Level Example Item-Level Example Creator names
&roles (access points and notes) South, Cole, collector. Askew, Thomas, 1850?–1914, photographer. Van Vechten, Carl, 1880–1964, photographer. Includes works by many different photographers, with numerous images by Thomas Askew and Carl Van Vechten. Unidentified photographic studio in Detroit, Michigan. CREATOR & CONTEXT Administrative / biographical history Cole South began assembling this collection in the 1970s to visually document African American history, life, and culture for the bicentennial celebrations in 1976. (not used for this example) Title Cole South collection of African American history photographs. Portrait photo of Sojourner Truth. Date 1850–1975, bulk 1860–1930. 1864. Extent &physical description circa 600 photographs. 1 photographic print on carte de visite mount 4 x 2.5 in. Reference code US-AkAX-PH100 US-AkAX-PH100.22.3 Repository name & location ABC Archives, Anchorage, Alaska, US ABC Archives, Anchorage, Alaska, US IDENTITY Level of description Collection Item Source: Library of Congress, Prints & Photographs Division, LC-USZC4-6165