SPEC Kit 333: Art & Artifact Management  · 53
Strategy 1 Strategy 2 Strategy 3
An on-going project for physical re-
organization and re-housing with
appropriate materials and storage
containers is indirectly demonstrating the
number and diversity of art works and
artifacts in the collection just through the
quantity and expense of such supplies,
and the space occupied.
Presentations to classes (e.g., library and
information studies, museum studies, art
dept, French and Spanish classes) attract
interns and volunteers.
A string of visiting doctoral students, and
requests from prestigious institutions
that borrow our items for exhibit or
to include images of our holdings in
their publications help draw attention
to the collection when the resulting
dissertations and catalogues are given
to the collection. This creates a positive
attitude when it comes to requests for
student help and supply purchases...
Arranging and describing them as part of
archives and manuscript collections
As much as possible itemize and house
as one would other archival materials
Designate a particular space for oversized
At one point, many of our university-
related historic objects were simply not
described, either in a finding aid or in
the OPAC. Since their research value is
minimal, we did not want to expend the
resources to catalog them individually.
We created an artificial collection
of university-related realia, which is
described in a MARC record in our
OPAC. This allows us to offer intellectual
access as well as maintaining some
physical control over these items without
cataloging each one individually.
Centralization of collection processing
and description.
Implementation of a web-scale discovery
Construction of an appropriate storage
Collection level records Standardized naming conventions Accessioning as processing
Collection-level access with thumbnails
for coherent collections using EAD
Item-level access based on MODS
records, derived from the EAD records
(typically enhanced)
Conversion of legacy finding aids and
bringing all electronic finding aids into
AT (still a work in progress, but we have
come a long way).
Our collections of cuneiform tables are
the best example of how we have been
able to process this type of material. Item
level description and translations of texts
were used. Digitized version are on the
Cuneiform Digital Library Initiative (CDLI).
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