104  ·  Representative Documents:  Arrangement Guidelines
Ohio State University
PastPerfect IV: Instructions & Guidelines
Add Metadata to the Objects Catalog Item
Record
Select COLLECTION from the authority
list right click in the field, double –click
collection name to add
[PRESS TAB]
Notice the Object ID shows up
automatically
Enter OTHER #
[PRESS TAB to Home Location]
Notice that the Accession # shows up
automatically
Enter HOME LOCATION by right-
clicking and selecting from the authority list:
“Billy Ireland Cartoon Library & Museum”
[PRESS TAB to Date]
Enter DATE as YYYY-MM-DD
o If no month, YYYY-??-DD
o If no day, YYYY-MM-??
o If year only, YYYY
[PRESS TAB]
Enter the YEAR RANGE for the object
o If date is known, enter the year in both fields
o If date is YYY?, enter YYY0 thru YYY9
[PRESS TAB]
Enter CATALOG DATE which is the date
the record is entered MM/DD/YYYY
[PRESS TAB]
Enter CATALOGED BY right-click and
select your name from the authority list
*Collection
name is derived from the donor
or artist and will be assigned by authorized
staff
*Other
# is the Collection Code, a
permanent letter code assigned by authorized
staff to an incoming or existing collection.
*PUR
is used for purchases by the library
*Date
is the composition date or publication
date of the object
*For
probable dates, enter circa YYYY,
YYY? or a range of dates
*For
unknown dates, try to supply at least
the decade note that the art is undated in
the Description field
*Year
Range is entered even if the year is
known, so that it is searchable to the user
entering a date limit search in the online
database
*
If date is unknown, enter the smallest
range that can be determined
*Note
that the date format for Catalog Date
changes from the Date field
*This
may also be entered in the Location
information
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