SPEC Kit 333: Art &Artifact Management · 103
Ohio State University
PastPerfect IV: Instructions &Guidelines
PastPerfect IV:
Instructions &Guidelines
Add New Object
• Open PastPerfect – click on desktop icon
• Log into PastPerfect:
Double-click your name from the list
Enter password: cgaperfect
• On the main menu, click the OBJECTS
button to bring up the Objects Catalog item
record screen
• Click the ADD button (top of the record,
third from left) to bring up the Add New
Object screen
• To clear the fields on the Add New Object
screen, select Fill with Blank Data button
• Enter ACCESSION #-click Search File
for accession number and double-click
selection
[PRESS TAB]
• SOURCE will fill in automatically with the
donor’s name
[PRESS TAB]
• Enter OBJECT ID
CGA.Artcase.drawer#.Item# [CGA.AC.A17.007]
CGA.Coll Code.Box#.Item# [CGA.JS.1.155a-155t]
[PRESS TAB]
• Enter OBJECT NAME – click Search
Authority File button and double-click the
format from the authority list
• Select ADD – this will bring up the Objects
Catalog Item Record screen
*Accession Number for each donation is
created by authorized library staff.
*Object ID is a unique identifier,
sometimes referred to as the Finding
Number, assigned to each object which
identifies its location
*Object ID is written lightly in pencil at the
lower right corner on the verso of the object
*Item# must have 3 digits (001, 024, 999)
*Last record #entered will appear beneath
this box *Object Name is the format or physical type
of the work. Please ask if you are unsure.
*Default is “original art”