108 · Representative Documents: Arrangement Guidelines
Ohio State University
PastPerfect IV: Instructions &Guidelines
• Enter BY – right-click and select your name
from the authority list
[PRESS TAB]
• Enter GENERAL CONDITION NOTES
if applicable
• Click CLOSE at the upper right of screen
Add Metadata to Classification, Subjects,
Search Terms
• Click PEOPLE, CLASSIFICATION,
SUBJECTS, SEARCH TERMS button to
enter additional details for the object
• Enter CLASSIFICATION – right-click in
the field to select from authority list.
[*If the object is an NOT an editorial cartoon, click
on CLOSE and proceed to CUSTOM instructions]
or
[PRESS TAB if object is an editorial cartoon]
• Enter SEARCH TERMS for an editorial
cartoon – type in pertinent objects or people
shown in the cartoon. Press “enter” after
each entry
[PRESS TAB]
• Enter SUBJECTS for an editorial cartoon –
type in words or phrases that describe topics
or issues addressed by the cartoon. Press
“enter” after each entry
• Click CLOSE at the upper right of screen
*Enter obvious condition problems such as:
tears, staining, foxing, mold, losses, folding,
creasing, etc.
*Enter if the object is encapsulated, matted
or framed, mounted to board, etc.
*More detailed condition reports are entered
via another screen
*Classification is the genre, the category of
artistic endeavor having a particular form,
content, or technique
*Do not edit Classification authority list
*Multiple entries are possible (magazine
cartoon +editorial cartoon.)
*Press “enter” after each entry
*Use full proper names for all notable
persons (George W. Bush, NOT Bush or
George W.)
*No periods in abbreviations (USSR, FBI,
NAACP)
*Spell out words such as World War II,
NOT WWII, United State NOT US,
American flag NOT US flag
*Do not repeat Search Terms in Subjects
*If you don’t know, consult other resources
including the Internet or ask authorized staff
*For dated cartoons, search news stories by
date at Vanderbilt Television News Archive
at http://tvnews.vanderbilt.edu