126 · SPEC Kit 297
University of Illinois at Urbana-Champaign
specialists as indicated by the contents of the gift. The Review
Committee is responsible for assessing the handling and impact of
the gift as it relates to the following areas:
does the gift fit our collections intellectually?
does the Library have the space to house the gift, from initial
storage to final processing?
does the Library have the staff and ancillary resources to
process the gift in a timely fashion?
does the gift require conservation, reformatting, or other
significant preservation treatment?
has the appropriate Deed of Gift and preliminary development
work been arranged with the Library Development Office,
including discussions on possible funding for processing and
conservation?
Following review by the ad hoc committee, a recommendation will
be made to the University Librarian and the AUL for Collections or
University Archivist about the disposition of the offered gift.
PRESERVATION AND CONSERVATION CONCERNS FOR GIFT
COLLECTIONS
Generally, the Library will not accept or accession any item that is
infected with mold or an active pest infestation of any nature.
Individual items and collections that exhibit any signs of mold
and/or pest infestation (holes or chewed material, eggs and egg
casings, live or dead insects, insect frass, mammals and their
droppings, etc…) shall be evaluated by the Head of Preservation.
For Individual Items and Gifts – Please refer to the following
website for a copy of the Preservation and Conservation
Departments’ Preservation Processing Policy for Gifts and Newly
Acquired Older Materials:
http://door.library.uiuc.edu/prescons/policies_and_procedures.htm.
For Large Collections – The Preservation and Conservation
Departments’ Preservation Processing Policy for Gifts and Newly
Acquired Older Materials (link above) applies. For collections that
exhibit significant damage or infestation that are crucial to the
library’s mission, the Library will consider approaching the donor
for supplemental funds to assist in treating and processing the
collection. If no supplemental funds are available, the Significant
Gifts Review Committee will re-evaluate their recommendation for
accepting the gift.
For Rare and Valuable Items – The Preservation and Conservation
Departments’ Preservation Processing Policy for Gifts and Newly
Acquired Older Materials (link above) applies. For collections that
exhibit significant damage or infestation that are crucial to the
library’s mission, the Library will consider approaching the donor
for supplemental funds to assist in treating and processing the
http://www.library.uiuc.edu/administration/collections/policies/gifts_policy.htm
University of Illinois at Urbana-Champaign
specialists as indicated by the contents of the gift. The Review
Committee is responsible for assessing the handling and impact of
the gift as it relates to the following areas:
does the gift fit our collections intellectually?
does the Library have the space to house the gift, from initial
storage to final processing?
does the Library have the staff and ancillary resources to
process the gift in a timely fashion?
does the gift require conservation, reformatting, or other
significant preservation treatment?
has the appropriate Deed of Gift and preliminary development
work been arranged with the Library Development Office,
including discussions on possible funding for processing and
conservation?
Following review by the ad hoc committee, a recommendation will
be made to the University Librarian and the AUL for Collections or
University Archivist about the disposition of the offered gift.
PRESERVATION AND CONSERVATION CONCERNS FOR GIFT
COLLECTIONS
Generally, the Library will not accept or accession any item that is
infected with mold or an active pest infestation of any nature.
Individual items and collections that exhibit any signs of mold
and/or pest infestation (holes or chewed material, eggs and egg
casings, live or dead insects, insect frass, mammals and their
droppings, etc…) shall be evaluated by the Head of Preservation.
For Individual Items and Gifts – Please refer to the following
website for a copy of the Preservation and Conservation
Departments’ Preservation Processing Policy for Gifts and Newly
Acquired Older Materials:
http://door.library.uiuc.edu/prescons/policies_and_procedures.htm.
For Large Collections – The Preservation and Conservation
Departments’ Preservation Processing Policy for Gifts and Newly
Acquired Older Materials (link above) applies. For collections that
exhibit significant damage or infestation that are crucial to the
library’s mission, the Library will consider approaching the donor
for supplemental funds to assist in treating and processing the
collection. If no supplemental funds are available, the Significant
Gifts Review Committee will re-evaluate their recommendation for
accepting the gift.
For Rare and Valuable Items – The Preservation and Conservation
Departments’ Preservation Processing Policy for Gifts and Newly
Acquired Older Materials (link above) applies. For collections that
exhibit significant damage or infestation that are crucial to the
library’s mission, the Library will consider approaching the donor
for supplemental funds to assist in treating and processing the
http://www.library.uiuc.edu/administration/collections/policies/gifts_policy.htm
